Payroll Manager

WHO YOU ARE

As a Payroll Manager, you will lead Sila’s day to day payroll operations and drive projects to improve the efficiency, accuracy and timely completion of all payroll processes. As the Company grows, you will work closely with the People and Finance/Accounting teams to maintain the Company’s payroll processing systems and procedures, respond to all payroll-related matters, and keep accurate records. You are someone who has strong analytical and organizational skills, with extensive knowledge and experience in payroll processing.

RESPONSIBILITIES AND DUTIES 

• Ensure accurate and timely processing of all regular and off-cycle payroll tasks in accordance with Company policy, federal, state and local laws. 
• Manage and resolve all issues related to payroll. Respond to urgent requests and inquiries from employees. Facilitate employee comprehension of payroll and benefit procedures, while maintaining the confidentiality of all payroll transactions and information.
• Maintain payroll processing system (ADP Workforce Now) to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Identify and recommend updates to payroll processing software (ADP), systems, and procedures.
• In the future, perform day-to-day administration of all aspects of the company’s stock compensation plan, including recording new grants, stock option exercises, and capitalization table reporting.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Prepare, review and distribute annual employee tax forms, including W-2’s and 1095’s.
• Prepare and process all benefit related data files and feeds based on payroll withholdings. Reconcile all benefit related accounts to source data, including PTO, FSA, HSA, and 401(k) accounts. Prepare or review periodic payroll and benefits journal entries and complete reconciliations of source data to GL. Support annual and periodic audits by providing records and documentation to auditors.
• Interpret new legislation impacting payroll and recommend changes to processes, controls or systems required to comply with new legislation.
• Hire, coach, and support talent through consistent feedback, navigation of challenges, and celebration of wins

KNOWLEDGE AND SKILL REQUIREMENTS

• Minimum five years of payroll administration and management experience required
• Certified Payroll Professional (CPP) and Bachelor's Degree required
• Certified Equity Professional (CEP) preferred
• Extensive knowledge of the payroll function including preparation, processing, and review, as well as completion of journal entries and performing account reconciliations
• Extensive knowledge of required compliance, controls and processes, especially related to payroll tax withholding and changes in payroll legislation, required federal, state and local filings
• Proficient with ADP WorkforceNow, SmartCompliance, and iReports
• Proficient with Google Apps or equivalent (Gmail, Docs, Sheets)
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• People-oriented. Track record of employee-focused support and strong desire to promptly resolve employee inquiries and issues

PHYSICAL DEMANDS AND WORKING CONDITIONS

• May need to move long distances (such as from building to building) and be stationary for extended periods of time
• Operate a computer and other office equipment, such as a laptop, copier/printer, etc in a fixed location