Operations Manager

  • CarbonPlan
  • United States
  • Feb 22, 2021

Job Description

CarbonPlan is a non-profit working on the data and science of carbon removal and climate solutions.

We aim to ensure the quality, scientific integrity, and transparency of climate solutions, and we work across a range of approaches — forests, soil, direct air capture, mineralization, energy systems, and more. We analyze solutions based on the best available science and data and build open source tools and data products. We work directly with decision makers across the public and private sector to help them achieve ambitious climate goals. You can read more about our work on our website.

As the Operations Manager of our quickly growing organization, you will be responsible for leading our operational, financial, and administrative functions. Reporting to our Executive Director and supporting the team more broadly, you will help shape our operational approach, keeping us lean and flexible, while strengthening our team culture and ensuring strong ethical norms, the utmost transparency around finances, and broad organizational best practices.

You will have the following responsibilities, grouped into three categories, with each likely to occupy an equal share of your time:

Operational management and team culture:

  • Be a central “hub” for organizational best practices and solving day-to-day problems
  • Learn about our work and align our practices to our approach and our mission
  • Oversee human resources activities (onboarding, offboarding, team needs, record keeping, etc.) and help build an energizing, equitable, and supportive team culture
  • Develop and codify best practices around organizational communication and program and project coordination
  • Partner with our leadership to spot and solve organizational challenges as they arise

Financial management and donor systems:

  • Organize and manage data and records related to fundraising
  • Track relationships with both current and potential donors, help organize materials for fundraising purposes, and ensure timely correspondence and updates
  • Help coordinate legal, accounting, and banking services with external service providers, and support project leads on contract management, vendor relationships, invoicing, and record keeping
  • Manage grant submission processes and grant-related reporting and assist in the preparation of new proposals (both governmental and philanthropic)
  • Coordinate all annual or semi-annual filings (e.g. non-profit related, tax related) and create and maintain management records and documents

Communications:

  • Manage incoming communications and contacts
  • Manage and keep organized all of our presentation materials (slide decks, etc.)
  • Provide an extra set of eyes on external-facing documents and communications
  • Help edit and/or prepare posts for social media
  • Help coordinate annual and semi-annual reviews and reports and board meetings

You should have:

  • Passion for our mission
  • Experience in an operations role, preferably in a startup, academic, or non-profit setting
  • Excellent interpersonal and communication skills (verbal and written)
  • An extremely high bar for integrity, transparency, and accuracy
  • Ability to take initiative and ensure work is delivered on time and to a high standard
  • Active listening and proactive learning skills
  • Flexibility to adjust to changing priorities and timelines
  • Experience with grantmaking processes (proposals, reporting, etc.)
  • Experience with non-profit financial systems
  • Dedication to supporting the team and solving problems no matter how big or small
  • Excited by the idea of taking on new challenges and learning new skills
  • Compassion and respect for others and a passion for helping those around you

You'll be an especially good fit if you have:

  • Familiarity with a variety of software-enabled organizational services (e.g. Gusto)
  • Familiarity with basic graphic design software (InDesign, Illustrator, Figma, etc.)
  • Some familiarity with basic web programming (HTML, CSS, JavaScript, React) and GitHub workflows (or at least a desire to learn!) as most of our content is hosted and managed online
  • Experience with federal grant procurement processes

You should include in your application:

  • Your CV or a link to your LinkedIn profile
  • A paragraph on why you are excited about CarbonPlan

CarbonPlan is an equal opportunity employer, and we are committed to building an inclusive and diverse workplace. Addressing climate change requires confronting systems that create inequity and injustice, and doing so will require a team with culturally diverse perspectives. All qualified applications — regardless of race, color, gender, religion, age, sexual orientation, sexual identity, national or ethnic origin, disability, marital status, veteran status, and any other occupationally irrelevant criteria — will receive full consideration. We especially encourage applications from individuals from underrepresented groups in science, technology, and environmental organizations.

We are committed to providing competitive compensation and comprehensive benefits to our employees. We offer fixed salary levels based on experience and role to minimize biases in compensation and to ensure team members are paid the same for doing the same work. We expect this position to be at an annual salary of $75,000 USD based on the experience required for the role.

We are not currently able to sponsor a visa for this position, and therefore can only consider applications from people who are already authorized to work in the United States. We are based primarily in San Francisco, but currently work remotely. The hiring manager for this role is in San Francisco. Remote work from any location on Pacific or Mountain Time works for us!

Organization Type

Nonprofit

Organization Size

1-10

Sectors

Carbon Accounting & Offsetting, Carbon Removal & Utilization Engineering

Drawdown Solutions

Grid Flexibility, Smart Grids

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carbonplanorg