Legal Operations Coordinator

WHO YOU ARE

As a Legal Operations Coordinator on the Legal Team, you will own records management, preparation of legal documents, contract support, and other tasks vital to the day-to-day operations of our team. You are organized and able to manage competing priorities, while maintaining excellent results and attention to detail. 

RESPONSIBILITIES AND DUTIES 

• Manage and maintain electronic and physical document systems
• Prepare, revise, and finalize documents, including: reconcile redlines, proofread, and properly format and implement styles of legal documents
• Provide contract support, including: obtain signatures on electronic and physical documents, route copies as applicable, obtain copies of fully executed contracts, log key data into CLM system, and assist with contract compliance
• Conduct initial review of incoming legal matters, request and obtain additional information and documentation as needed, and route matters to appropriate owners
• Provide general administrative support, including: process invoices, review and distribute incoming mail, prepare or coordinate outgoing mail, and other support as needed
• Compile data and prepare reports for internal and external stakeholders
• Conduct legal and business research as requested
• Work with other members of the Legal Team on special projects and initiatives, including company intranet site, employee handbook, procurement program, and policy committee

KNOWLEDGE AND SKILL REQUIREMENTS

• Bachelor’s degree required
• Law firm, in-house legal department, or other relevant work experience preferred
• Strong organizational skills
• High level of attention to detail
• Positive and professional attitude
• Excellent communication skills
• Ability to handle multiple assignments and set priorities
• Proficiency in Google Suite, MS Office (Word & Excel), and Adobe Acrobat
• Proficiency in DocuSign and Asana are a plus
• Notary (commission may be obtained after hire)

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Move long distances (such as from building to building) and be stationary for extended periods of time
• Operate a computer and other office equipment, such as a laptop, copier/printer, etc in a fixed location