Legal Operations Coordinator

  • Sila Nanotechnologies
  • Alameda, CA
  • Feb 23, 2021

Job Description

WHO YOU ARE

As a Legal Operations Coordinator on the Legal Team, you will own records management, preparation of legal documents, contract support, and other tasks vital to the day-to-day operations of our team. You are organized and able to manage competing priorities, while maintaining excellent results and attention to detail. 

RESPONSIBILITIES AND DUTIES 

  • Manage and maintain electronic and physical document systems
  • Prepare, revise, and finalize documents, including: reconcile redlines, proofread, and properly format and implement styles of legal documents
  • Provide contract support, including: obtain signatures on electronic and physical documents, route copies as applicable, obtain copies of fully executed contracts, log key data into CLM system, and assist with contract compliance
  • Conduct initial review of incoming legal matters, request and obtain additional information and documentation as needed, and route matters to appropriate owners
  • Provide general administrative support, including: process invoices, review and distribute incoming mail, prepare or coordinate outgoing mail, and other support as needed
  • Compile data and prepare reports for internal and external stakeholders
  • Conduct legal and business research as requested
  • Work with other members of the Legal Team on special projects and initiatives, including company intranet site, employee handbook, procurement program, and policy committee

KNOWLEDGE AND SKILL REQUIREMENTS

  • Bachelor’s degree required
  • Law firm, in-house legal department, or other relevant work experience preferred
  • Strong organizational skills
  • High level of attention to detail
  • Positive and professional attitude
  • Excellent communication skills
  • Ability to handle multiple assignments and set priorities
  • Proficiency in Google Suite, MS Office (Word & Excel), and Adobe Acrobat
  • Proficiency in DocuSign and Asana are a plus
  • Notary (commission may be obtained after hire)

PHYSICAL DEMANDS AND WORKING CONDITIONS

  • Move long distances (such as from building to building) and be stationary for extended periods of time
  • Operate a computer and other office equipment, such as a laptop, copier/printer, etc in a fixed location

 

Organization Type

Company

Sectors

Energy

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SilaNanotech