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Administrative Assistant / Office Manager

Atlanta, GA, USA
2 months ago
Full time role
$40k-$50k/Year

Job Description

About CTE

The Center for Transportation and the Environment (CTE) is a member-supported 501(c)(3) nonprofit organization that develops, promotes, and implements advanced transportation technologies, vehicles, and fuels that reduce environmental pollution and fossil fuel dependency. CTE is a passionate, progressive workplace open to employee-driven ideas and opportunities. CTE is headquartered in Atlanta, GA with offices in Berkeley, Los Angeles, and St. Paul.

 

This job opportunity is located in Atlanta.

 

CTE’s mission is to improve the health of our climate and communities by bringing people together to develop and commercialize clean, efficient, and sustainable transportation technologies. Since 1993, CTE has managed a portfolio of over $600 million in team research, development, and demonstration projects. We’ve helped over 200 US companies move their technologies into the global energy and transportation mainstream. Currently, CTE is heavily involved in the deployment of electric vehicles across the U.S. CTE works closely with vehicle manufacturers, component providers, and fleet operators, including transit agencies and logistics organizations across the country. To learn more about CTE, please visit www.cte.tv.

 

Our Commitment to Diversity, Equity, and Inclusion

CTE is committed to championing inclusivity, diversity, and equity through our pursuit of a zero-emission future. We are motivated by our mission to improve the health of our climate for all people. Our staff seek to create a community where your identity is not only embraced, but celebrated. Whatever your race, ethnicity, sexuality, gender, religion, or socioeconomic status may be, we welcome and encourage all individuals to join us in transforming transportation.

 

Position Summary 

CTE is seeking a multi-tasker with excellent communication skills and an upbeat attitude. This position will provide clerical and administrative support to members of our leadership team. This position will also act as the Office Manager of CTE HQ, assisting with general office management in support of a 45-person staff. The ideal candidate is attentive, professional, polite, and willing to meet each challenge directly. The ability to support and prioritize multiple tasks simultaneously are key.

 

Responsibilities

  • Sustain strong attention to detail across multiple tasks
  • Prepare agendas, make travel arrangements, and maintain calendars for senior staff
  • Facilitate the exchange of information across multiple parties using effective and cordial communication
  • Oversee telephone service, email correspondence, and mail distribution
  • Securely mail and ship documents to employees, clients, and contractors
  • Manage a stock of supplies by ordering items, including but not limited to computer hardware, stationary, cleaning products, and food/beverage
  • Maintain a neat office environment through routine cleaning and tidying
  • Organize the office to maximize space and create intuitive storage systems
  • Organize staff events and activities (e.g. lunches, outings, etc.)
  • Assist HR with compliance measures, including annual DOL and OSHA updates
  • Provide light IT support (e.g. coordinating computer troubleshooting, repair, and replacement)

 

Required Qualifications

  • High school diploma or equivalent required; Associate’s degree in office administration, business management, or related field preferred
  • 3+ years of administrative experience
  • High degree of organizational skill and problem-solving ability
  • Ability to prioritize and execute to meet the needs of the organization and senior staff in a timely manner
  • Ability to work as a self-starter
  • Demonstrated history of collaboration and teamwork
  • Effective verbal and written communication skills
  • Proficient with Microsoft Office and Google Suite applications
  • Proficient in English writing
  • Legally eligible to work in the United States

 

Salary Range

  • $40,000 - $50,000

 

How to Apply

Please submit a current resume and cover letter to recruiting@cte.tv.

 

CTE is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation, gender, gender identification, gender expression, marital status, HIV status, disability, or any other status protected by laws or regulations. All employment decisions are based on business need, qualifications, and merit.