Internal Ops Coordinator/Executive Assistant
over 2 years ago
Internship
United States · California, US · Mountain View, CA, US
United States · California, US · Mountain View, CA, US
Job Description
About Kairos Aerospace
At Kairos Aerospace, we combine innovative aerospace systems with advanced data science. Unlike traditional aerospace companies, we sell information, not hardware - we operate our sensors cost-effectively at continental scale to produce novel data streams about pressing global problems. First on our list: spotting hard-to-monitor emissions of methane, a potent greenhouse gas that accelerates climate change. Since starting continuous survey operations in 2018, Kairos has removed methane emissions equal to over 9.2 million tonnes of CO2e through our work. To put that in perspective, that’s equivalent to over 2 million cars being removed from the roads for a year or shutting down about seventeen 350 MW coal-fired power plants. We call that a good start. As a team, we love science and engineering, we love getting our hands dirty with hardware and software, and we love seeing our work make a difference in the real world. We’ve created a diverse, collaborative, supportive, and fun environment based on integrity and treating people right. So no matter your gender, gender identity, race, age, beliefs, sexual orientation, or disabilities, we welcome you and would like to work with you. :-) It’s never boring, it’s always challenging, and we’re usually laughing.
Internal Ops Coordinator/Executive Assistant
The Internal Operations team at Kairos is the cross functional glue - HR, Recruiting, Finance, and Operations - that keeps the inner workings of the business running smoothly. The Internal Operations Coordinator / Executive Assistant position will provide critical support by managing tasks and projects across all of these areas while regularly interfacing with and supporting other parts of the business including the CEO.
A coordinator operating in this role must be a self-starter who can work independently and collaboratively, and who can expertly deal with frequently shifting priorities, keeping projects moving forward when things are unpredictable, while staying on top of others (with a smile) in order to ensure the completion of work. A person in this position will build expert knowledge of the infrastructure of a small company (how HR, the government, payroll, and benefits work together). Examples of projects the Coordinator/Executive Assistant might work on include:
- Attention to legal and sensitive documents- Taking care of facilities and offices- Event coordination- Verification of contractual obligations- Verification of incoming invoices- Approval processes- Navigating large corporations for that one person who can help Kairos get paid- Documentation of processes- Calendar scheduling- Email monitoring
A few important facts about working at Kairos Aerospace: - We provide health, dental, and vision insurance, including subsidized coverage for dependents. Our 401K plan does matching based on the amount of methane we removed from the atmosphere in a given year. - We think death-march hours are a bad way to run a company. We expect something approximating a 40-hour workweek, but mostly we just care that your work gets done. No, really. (Full disclosure: we occasionally put in some extra hours during crunch periods, but that is the exception, not the norm). - We do not track vacation time, nor do we have set hours to be in the office. Instead, we encourage taking real vacations, mental health days, leaving early to pick up the kids, working from home, time-shifting commutes, staying home when you're sick, ducking out to the gym - we believe work time should be flexible. In this time of the Covid-19 pandemic, we have transitioned to 100% remote work aside from hardware and flight operations and plan to continue having remote positions in perpetuity. (We love it when kids make a cameo in a video call.)
At Kairos Aerospace, we combine innovative aerospace systems with advanced data science. Unlike traditional aerospace companies, we sell information, not hardware - we operate our sensors cost-effectively at continental scale to produce novel data streams about pressing global problems. First on our list: spotting hard-to-monitor emissions of methane, a potent greenhouse gas that accelerates climate change. Since starting continuous survey operations in 2018, Kairos has removed methane emissions equal to over 9.2 million tonnes of CO2e through our work. To put that in perspective, that’s equivalent to over 2 million cars being removed from the roads for a year or shutting down about seventeen 350 MW coal-fired power plants. We call that a good start. As a team, we love science and engineering, we love getting our hands dirty with hardware and software, and we love seeing our work make a difference in the real world. We’ve created a diverse, collaborative, supportive, and fun environment based on integrity and treating people right. So no matter your gender, gender identity, race, age, beliefs, sexual orientation, or disabilities, we welcome you and would like to work with you. :-) It’s never boring, it’s always challenging, and we’re usually laughing.
Internal Ops Coordinator/Executive Assistant
The Internal Operations team at Kairos is the cross functional glue - HR, Recruiting, Finance, and Operations - that keeps the inner workings of the business running smoothly. The Internal Operations Coordinator / Executive Assistant position will provide critical support by managing tasks and projects across all of these areas while regularly interfacing with and supporting other parts of the business including the CEO.
A coordinator operating in this role must be a self-starter who can work independently and collaboratively, and who can expertly deal with frequently shifting priorities, keeping projects moving forward when things are unpredictable, while staying on top of others (with a smile) in order to ensure the completion of work. A person in this position will build expert knowledge of the infrastructure of a small company (how HR, the government, payroll, and benefits work together). Examples of projects the Coordinator/Executive Assistant might work on include:
- Attention to legal and sensitive documents- Taking care of facilities and offices- Event coordination- Verification of contractual obligations- Verification of incoming invoices- Approval processes- Navigating large corporations for that one person who can help Kairos get paid- Documentation of processes- Calendar scheduling- Email monitoring
Must Haves
- Bachelor's degree or 2+ years of professional experience
- Flexibility
- Attention to detail
- Accuracy
- An "I can do this" attitude
- The talent to ask questions to get to the right answers
- An ability to meet deadlines and change whatever needs working on, from day to day
- The aptitude to pick up and learn new software for a variety of functions
Nice to Have
- Experience with Gusto, QBO, banking processes
- Experience with Google products (GMail, Docs, Sheets, Slides, Meet)
A few important facts about working at Kairos Aerospace: - We provide health, dental, and vision insurance, including subsidized coverage for dependents. Our 401K plan does matching based on the amount of methane we removed from the atmosphere in a given year. - We think death-march hours are a bad way to run a company. We expect something approximating a 40-hour workweek, but mostly we just care that your work gets done. No, really. (Full disclosure: we occasionally put in some extra hours during crunch periods, but that is the exception, not the norm). - We do not track vacation time, nor do we have set hours to be in the office. Instead, we encourage taking real vacations, mental health days, leaving early to pick up the kids, working from home, time-shifting commutes, staying home when you're sick, ducking out to the gym - we believe work time should be flexible. In this time of the Covid-19 pandemic, we have transitioned to 100% remote work aside from hardware and flight operations and plan to continue having remote positions in perpetuity. (We love it when kids make a cameo in a video call.)
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