Executive Assistant

over 2 years ago
Full time role
San Francisco, CA, US... more
San Francisco, CA, US... more

Company

Memphis Meats creates real, edible meat products from stem cells instead of living animals. At Memphis Meats, our mission is to ...

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Job Description

About us

At the forefront of farming and food, UPSIDE Foods is innovating new ways to produce real meat, without the need to breed, feed and slaughter animals. Our process begins with an animal cell, which is cultivated and harvested as meat. The founding company of the industry, UPSIDE Foods is a mission-driven organization focused on bringing to meat lovers an authentic product that is truly humane, sustainably produced, nutritious and delicious! We are now expanding our team of dedicated professionals across disciplines to make better meat for a better world.

About this job

As an Executive Assistant, you will provide executive support to our COO and Senior Leadership Team as we gear up for an exciting time of growth! This role requires operational expertise, creativity and strategic thinking to ensure our leadership team is running optimally day in and day out. This is a great opportunity to lay the groundwork for what this function looks like at scale, and to grow your career alongside the growth of our organization.

Duties include

  • Manage and support the COO and senior leadership team schedules, including scheduling meetings and creating agendas
  • Ensure that the COO is well prepared for all meetings, coordinate resources, and assemble appropriate reference and back-up material for all meetings; compile and edit briefing materials and synthesize information into executive summaries with key business and communication insights
  • Attend key meetings to track and help drive completion of key deliverables.  Follow up on outstanding items
  • Manage daily correspondence on behalf of executives, ensuring appropriate prioritization and professional and accurate responses
  • Craft detailed domestic and international itineraries; book flights, hotels, and meals
  • Partner with leadership team to develop and execute content for strategic planning meetings
  • Collaborate with the CEO’s Executive Assistant and Chief of Staff to execute on priority projects
  • Facilitate in person meetings with high profile CEOs, board members, and leaders from different industries  
  • Serve as the face of UPSIDE Foods and act as a liaison to the executive team, building great relationships with internal stakeholders and external contacts
  • File expense reports and track reimbursement status

About you

  • Experience managing multiple executive level stakeholders
  • Exemplary written and verbal communication ability
  • Highly attentive to details, ensuring internal and external communications are accurate and polished
  • Strong Google Suite skills, including Google Slides
  • Ability to juggle and prioritize multiple projects in a fast-paced environment
  • Seeks information beyond what is plainly presented to you, with an aim to understanding executive’s goals and actively finding ways to be helpful in executing these goals
  • Highly discreet about confidential information
  • Self-directed and proactive with excellent project management skills
  • Work wells with various personality types, enjoys a collaborative culture

 

UPSIDE Foods is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Our company-wide mission is to create a product for everyone, so we are deeply committed to having teams and leaders that reflect this mission.

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