Bayer Center Gallery Operations Associate

ABOUT US

Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

The Resnick Center for Herbert Bayer Studies

The Bayer Center, located on the campus of the Aspen Institute in Colorado, opened on June 26, 2022. This 7,000-square-foot space is dedicated to preserving the legacy of the artist and designer Herbert Bayer (1900–1985), who studied and taught at the Bauhaus before emigrating from Germany to the United States in 1938. Between 1946 and 1975, Bayer was instrumental in Aspen’s postwar revitalization, designing the Aspen Institute campus and shaping the organization’s early artistic and programmatic vision.

The Bayer Center promotes a fuller understanding of Bayer—one of the leading figures to translate the Bauhaus movement into an American context—and his contributions to art, design, and architecture. It anchors the Aspen Institute’s campus-wide visual arts program, which includes over 9,000 square feet of gallery space and multiple site-specific outdoor art installations. The vision is intended to honor Bayer’s interdisciplinary perspective by promoting an understanding of art and design through exhibitions, public programming, and educational initiatives.

ABOUT THIS ROLE

The Bayer Center Operations Associate role is a critical position that will provide high-quality administrative, logistical and creative support for the leadership of the Resnick Center for Herbert Bayer Studies—with primary reporting responsibilities to the Executive Director of the Bayer Center—while coordinating a small team of hourly staff. The Operations Associate will be the primary contact for the Bayer Center, ensuring that daily operations of the Center run smoothly and that all visitors to the Center have the best possible experience.

The ideal candidate is well-versed in accounting/bookkeeping, social media communications, management skills and demonstrates a passion for arts and culture. The Associate should be curious, eager to learn and solve problems, and driven to make an impact through their work. They should understand connections between their individual tasks and project goals and be able to map backwards from objectives to organize and prioritize their work. They should approach both large and small tasks with enthusiasm. The Associate will grow professionally by gaining skills in a range of functions while engaging in extensive learning about museum operations and management.

This role reports to the Executive Director of the Bayer Center. The salary range for this position is $65,000-$75,000. This position will be required to work on site and some evenings, weekends, particularly during peak season periods in winter and summer.

WHAT YOU WILL DO

• Work and help lead the hourly staff, coordinate the team and scheduling, and manage all Bayer Center tours both internal and external.
• Provide excellent customer service by informing visitors about the Center, our exhibitions, the Aspen Institute, and Aspen Institute programming.
• Support Communications manager in managing and maintaining social channels for the Bayer Center, including Instagram, Facebook, and LinkedIn and designing monthly newsletter.
• Maintain the Bayer Center galleries, coordinate annual, weekly, and daily maintenance of buildings and grounds, and be the contact for vendors.
• Assist visitors in making purchases by answering questions, showing the merchandise, and completing the sale via the Point-of-Sale system and supports the Bayer Center Store Purchaser and Merchandiser if necessary.
• Process and receive invoices and expenses, maintain our database of constituents and compile and distribute data for leadership as needed in support of programs.
• Assist with organizing all events and meetings, both internal and external.
• Complete additional special projects as requested by the management team of the Bayer Center.

WHAT YOU WILL NEED TO THRIVE

• Bachelor’s degree or relevant work experience, preferably in the nonprofit sector.
• Demonstrated experience handling a wide range of communications, operational, administrative, organizational, and logistical tasks.
• Knowledge of accounting and its application in a nonprofit organization and project management experience is a plus.
• Expertise with Microsoft Office and scheduling software (Outlook); Strongly Preferred: experience with event scheduling software (Eventbrite), social media platforms, databases, graphic design software (Adobe Creative Cloud, Canva), and/or basic website maintenance.
• Our ideal partner is creative, enterprising, and eager to learn on the job; is excited about balancing multiple (often simultaneous) activities; and has extremely high standards for the quality of their work.
• Qualified candidates must demonstrate exceptional verbal and written communication skills, superior organizational skills, impeccable attention to detail, and the ability to flourish on a small, dynamic, and fast-paced team. Critical thinking skills are also essential, as is the ability to exercise good judgment in a variety of situations.
• Experience working with diverse audiences and individuals, ranging from local school groups (K-12) to international visitors, to Aspen Institute donors, trustees, and other stakeholders.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package, including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

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