Executive Assistant Energy & Commodities

The TP ICAP Group is a world leading provider of market infrastructure.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.

Founded in London in 1866, the Group operates from more than 60 offices in 27 countries.  We are 5,200 people strong.  We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

Role Overview

The on-site Executive Assistant to the Chief Executive Officer in the Energy & Commodities division is essential for maintaining the efficiency of the executive office. This role involves managing complex schedules, coordinating travel, and facilitating communication with key clients and investors. Daily tasks include preparing for high-stakes meetings, monitoring industry news for relevant market insights, and overseeing office operations to ensure compliance with regulatory standards. The Executive Assistant also supports various projects that drive organizational growth, adapting quickly to the dynamic needs of the financial services sector.

Role Responsibilities

• Provide high-level administrative support, managing complex calendars, coordinating travel, and prioritizing inquiries to enhance productivity.

• Serve as the primary liaison for internal and external stakeholders, ensuring timely and clear communication.

• Prepare and review correspondence, reports, and presentations, maintaining accuracy and professionalism.

• Coordinate executive team meetings and high-stakes client or investor interactions, handling logistics, agendas, and follow-up actions.

• Oversee general office management, ensuring smooth daily operations, managing vendor relationships, and liaising with building management.

• Assist with budget tracking and expense reporting, supporting compliance and efficient financial practices.

• Monitor relevant industry news, regulatory updates, and market trends to stay informed.

• Manage confidential files and databases with discretion, ensuring secure organization and easy retrieval.

• Facilitate collaboration with cross-functional teams and other executive assistants to support company-wide initiatives.

• Support ad hoc projects and adapt to changing priorities in a fast-paced, regulated environment.

Experience / Competences

Essential

• Proven experience in providing high-level administrative support to C-suite executives, with a strong ability to manage complex calendars and coordinate travel.

• Excellent communication skills, both written and verbal, enabling effective interaction with key clients, investors, and stakeholders.

• Strong time management and organizational skills, with a proven ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment.

• Ability to handle confidential information with discretion, ensuring compliance with relevant regulations and internal policies.

• Strong problem-solving abilities, capable of anticipating needs and proactively addressing issues before they escalate.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools, with the ability to learn new software quickly to enhance operational efficiency.

Desired

• Previous experience in investor/client coordination, with a track record of managing relationships and facilitating high-level meetings.

• Familiarity with office operations oversight, including vendor management and facility needs, particularly in a dynamic office environment.

• In-depth knowledge of the financial services industry, particularly within the Energy & Commodities sector, including familiarity with market movements and regulatory compliance.

Salary $90,000-$100,000

#LI-Hybrid #LI-ASO

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. 

Location

USA - 5177 Richmond Avenue - Houston, TX