Executive Assistant

  • Modern Meadow
  • Nutley, New Jersey
  • Nov 23, 2021

Job Description

Here at Modern Meadow we are harnessing the power of design, biology, and engineering to produce biofabricated materials and bioproducts.

We are seeking an agile, highly organized individual to support, manage, and facilitate the needs of our Finance, Legal and Human Resources leadership. This person should thrive in a fast-paced role, juggling multiple priorities simultaneously. With a passion for helping others succeed, the Executive Assistant is an anchor for the organization operating with a high level of autonomy and impact behind the scenes to push business forward.  

Responsibilities:

  • Operates in the future, working closely to remain apprised of schedules and upcoming commitments.
  • High focus on calendar management including preparation of objectives for meeting invites, research into participants, and materials.
  • Manage and draft correspondence by screening emails, flagging, and tracking follow ups. 
  • Liaise with team members to handle requests and queries to help CFO, Legal and CHRO process and prioritize key actions.
  • Become familiar with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
  • Prepare or review letters, reports, presentations and other documents.
  • Process and review of monthly/ yearly expenses and expense reports.
  • Assists in planning any domestic or international travel as needed. 
  • Provides back up coverage support for other administrative roles and reception desk if coverage is needed due to paid time off schedule.
  • Assist and participates in ad hoc projects, as needed, building cross-functional relationships with key partners in other departments.

Requirements:

  • Minimum of 6- 10 years’ experience supporting C suite level management in an administrative capacity. Paralegal certificate or legal experience is a plus
  • Proven track record handling administrative duties and functions requiring strict confidentiality, initiative, and sound decision-making
  • Expert proficiency in MS Office (MS Office, MS Excel, and MS PowerPoint, in particular)
  • Able to understand assignments and complete them with little to no follow up from assigned leaders
  • Track record in building efficiency and effective responsiveness into existing operations
  • Experienced calendar manager who can make informed prioritization decisions
  • Ability to troubleshoot technology issues in partnership with IT as needed
  • Proven success in creating and maintaining filing systems and databases
  • Critical thinker with meticulous attention to detail
  • Able to be organized and innovative in ambiguous situations
  • Resourceful and able to work collaboratively
  • Excellent written and verbal skills with a strong sense of professionalism
  • High level of integrity; ability to handle confidential and sensitive information with discretion
  • A professional who is comfortable working cross-functionally across all levels
  • Flexible in style and able to able to adapt to situations in a fast paced, dynamic environment

Sectors

Buildings & Cities, Food & Agriculture

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ModernMeadow