Office Administrator

Commonwealth Fusion Systems (CFS) has the fastest, lowest cost path to commercial fusion energy.CFS is collaborating with MIT to leverage decades of research combined with new groundbreaking high-temperature superconducting (HTS) magnet technology. HTS magnets will enable compact fusion power plants that can be constructed faster and at lower cost. The mission is to deploy fusion power plants to meet global decarbonization goals as fast as possible. CFS has assembled a team of leaders in tough tech, fusion science, and manufacturing with a track record of rapid execution. Supported by the world’s leading investors, CFS is uniquely positioned to deliver limitless, clean, fusion power to combat climate change. To execute this plan, we are looking to add talented people to the team who are mission-driven and treat people well, improve our team by adding diverse perspectives and new ways of solving problems, have demonstrated exceptional results through a range of different pursuits, and have skill sets and experience that relate to this role.Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling administrative duties, coordinating calendars, and organizing meetings. We are looking for this individual to provide detail-oriented office administration to facilitate daily operations within the office space and support for a growing team which includes Commonwealth Fusion Systems and MIT employees (i.e. SPARC team). In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

This team member will:

• Coordinate staff schedules to set up interoffice meetings and logistics (catering, conference rooms, etc.)
• Meeting management
• Greeting and shepherding guests to appropriate meetings rooms
• Liaison for new employees and contractors
• Initial contact and liaison for IT issues
• Ordering/maintaining office supplies for multiple office locations
• Refreshing coffee station and maintaining kitchen supplies (daily)
• Planning company events, dinners, and other activities

The ideal candidate will have most, if not all, of these requirements:

• B.A / B.S degree or equivalent experience
• A minimum of 3 years’ experience in administrative support roles
• 2+ years’ experience of meeting management: scheduling, onsite or remote set-up, note taking
• 2+ years’ experience of event planning and management
• The ability to assimilate different and diverse demands into a coherent support plan
• The perspective to accommodate multiple requests for support and prioritize appropriately
• Excellent oral and written communication skills
• Positive, professional, and enthusiastic attitude and the ability to receive constructive feedback
• Skill in administrative office tools, such as MS 365 software, Google Workspaces, Zoom, Workflowy, Expensify, ERP systems
• Ability to thrive in an startup research and development environment that is continuously evolving

Additional experience and/or qualifications:

• Excellent organizational and time management skills
• Strong interpersonal skills and ability to multitask in a fast paced environment
• Pleasant and professional demeanor at all times with great attention to detail
• Fast learner and seeks out continuous improvement
• Comfortable working autonomously; self-motivated
• A drive towards attention to detail
• Customer service oriented
• Prides on adaptability and flexibility in a matrixed group that is growing
• Ability to lift up to 50 lbs occasionally
• Can stoop, climb, type, stand, and sit for extended periods of time
• Willingness to travel occasionally

CFS team members thrive in a fast-paced, dynamic environment and have demonstrated exceptional results through a range of different pursuits. We all tightly align with our company values of integrity, execution, impact and self-critique. As we grow, we are looking to add talented people who are mission driven and bring diverse perspectives and new ways of solving problems.At CFS, we deeply value diversity and are an equal opportunity employer by choice. We consider all qualified applicants equally for employment. We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.