Project Controls Change Manager

Project Controls Change Manager Job Description

AECOM is actively seeking a Project Controls Change Manager to join our team in Mississauga, Ontario.

The responsibilities of this position include, but are not limited to:

Functional Responsibilities

• In-office 5 days a week.

• Develop, Lead and Manage all Change Management including tracking system to insure that Project and stakeholders are fully aware of detailed change order status.

• Supervises the Project team in effort to maintain Change management, including schedules, cost controls, forecasting and in all level reporting.

• Conduct annual Performance Management process for all project controls team members assigned to the project.

• Conduct review sessions on project status with project management and/or client and highlight adverse schedule and cost variances for corrective actions

• Review outstanding tasks with project members and update priority list and/or projects and/or clients with any changes.

• Coach, monitor, assist, and assign tasks to project controls team as well as provide support to Project Controls Leads throughout the project.

• Lead in the development of all reports set forth in the client business requirements as well as indicated in the corporate and project reporting procedures

• Review, approve and submit Trend logs to the Client

• Review detailed forecasting of all indirect and equipment costs.

• Review forecast hours at completion by discipline.

• Review weekly coordination of data. (Cost/Schedule/Trends/Progress)

• Ensure that all Project Controls activities are in accordance with set Project Procedures and Job Instructions. Includes preparation of schedules, cost reports, cash flow and variance analysis

• Develop and maintain project controls plan and procedures outlining methodologies and responsibilities while ensuring alignment with functional process and procedures.

• Review and provide feedback on miscellaneous project reports.

• Provide construction with forward looking mitigation plans and data

• Verify integrity of Earned Value Management System.

• Prepare and/or review contract change notices.

Communications

• Coordinate with and respond to queries from internal and external clients

• Attend team meetings to provide assistance in resolving issues, review progress reports and ensure assignment of new tasks.

• Analyze and provide input to technical and performance criteria on Project Controls systems to the Project Controls Functional leadership.

Working in Teams

• Provide recommendations and guidance to other Functional groups with regards to processes, monitoring and system requirements.

• Provide input for various Business Line reporting.

Knowledge, Skills and Abilities (KSAs)

• Strong computer skills: Microsoft Office (Power BI, Word, Outlook, Excel, PowerPoint)

• Primavera P6

• Cost Engineering Software (e.g. Prism, Ecosys, ePM)

• Acumen Fuse / Risk

• Monte Carlo Simulation (e.g. @Risk, Crystal ball)

Supervisory Responsibilities:

• Indirect reports: 2 - 5 project/employee resources

• Skilled in the development of commercial strategies. Capable of participating in negotiations.

• Requires a demonstrated ability to effectively lead the project controls change management function on a large/complex project.  

• Leadership 

• Documents employee performance issues and is instrumental in resolution. Organizational Management 

• Conducts root cause analysis.  

• Drafts comprehensive project procedures.

• Possesses proven knowledge of scope control and change management. 

• Oversees the production and maintenance of accurate project schedules. Expert understanding of schedule resource loading and leveling.

• Assists the Project Manager in budgeting and managing incentive programs.

• Holds an expert understanding of schedule, critical path analysis, resource loading and leveling.

• Establishes and maintains client relationships.  

• Has the ability to review and analyze project program and oversee the production of accurate progress/performance reports.  

• Able to review and assess (as required) raw data that comes from project automated systems.

• Serves as a key participant in client and/or subcontractor negotiations.

• Participates in staffing decisions for projects.  

• Ensures that a tracking database is developed and maintained to cross check subcontractor funding is aligned with work authorization and expenditures.  

• Involved in tracking system to insure that Project Management team is fully aware of detailed change order status.