HR Documentation Specialist

Location:

Vaesteras, Vastmanland County, Sweden

Job ID:

R0074923

Date Posted:

2025-02-07

Company Name:

HITACHI ENERGY SWEDEN AB

Profession (Job Category):

Human Resources

Job Schedule: 

Full time

Remote:

No

Job Description:

Opportunity

HR Documentation Specialist to support in cleaning, organizing and updating HR documentation in our archive. The role must ensure our records are accurate and moved correctly to the new digital archive and new archive vendor.

As part of the EDM project, there is a need to sort out (scan, sort out, digitalize) HR paper documentation stored in T7 building in Västerås and in our external archiving vendor.

How you’ll make an impact:

• Review and analyze existing HR documentation to ensure compliance with company policies and legal requirements.

• Organize and categorize archived documents, identifying outdated or duplicate records.

• Update, label, and digitize physical and electronic files for better accessibility.

• Collaborate with HR team members to ensure proper handling of sensitive information.

• Build a new, improved process for archiving

• Prepare reports on progress and propose improvements to the document management process.

Your background:

• 3+ years of experience in HR operations, compliance, or HR administration, with a focus on document management tools

• Strong understanding of HR policies, labor laws and compliance requirements and knowledge of GDPR and data protection regulations related to HR documentation.

• Experience in managing employee records, contracts and HR documentation in structured and compliant manner

• High attention to detail and accuracy in handling sensitive employee data

• Strong written and verbal communication skills, with fluency in Swedish and English

What we offer

• Collective agreement

• Flexible working time

• Health care and wellness allowance

• Fantastic career possibilities within Hitachi Energy both within Sweden and globally

• Mentor to support you throughout onboard phase

• Various trainings and education supporting employee development​

• Diversified company with over 70+ nationalities working in Sweden

• Supplementary compensation for parental leave

• Employee Benefit Portal with thousands of discounts and perks

More about us

We are eager to learn more about you and the unique contributions you can bring to our team. Please note that our selection process is ongoing, and the position may be filled before the advertisement expires. If you’re interested, don’t wait – apply today!

More information: Recruiting Manager Bartosz Korczyk, bartosz.korczyk@hitachienergy.com will answer your questions about the position. Union representatives – Sveriges Ingenjörer: Bo Westman, +46 107-38 38 04; Ledarna: Frank Hollstedt, +46 107-38 70 43; Unionen: Karin Ulvemark, +46 107-38 51 42. All other questions can be directed to Talent Partner Eva Schölin, eva.scholin@hitachienergy.com.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.