Administration Assistant

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality.

We want to transition the world towards a decarbonised and sustainable future.  By pushing the boundaries of engineering and technology, we can make it work. Together, we can create new business opportunities and more sustainable future that we can all be proud of.  Want to join the ride?

About the Role

Are you the kind of person who always knows where the missing pen is? Do you enjoy keeping things organized and making sure everything runs like clockwork? Then we have the perfect job for you!
Wärtsilä Gas Solutions is looking for an Office Administrator to be the heart of our Kalmar office. You’ll handle everything from administrative support to keeping our office stocked and running efficiently.

If you love a good to-do list and enjoy variety in your work, we’d love to hear from you!

What You’ll Be Doing

• Supporting the Managing Director with administrative tasks like reporting, email correspondence, and statistics (yes, we know – exciting!).
• Making sure the office is well-stocked, organized, and running smoothly – from office supplies to managing suppliers and the entrance system.
• Handling invoices, making sure they land in the right cost centers, and invoicing customers after completed service missions or projects.
• Helping to coordinate service schedules and keeping track of project costs.
• Issuing purchase orders so we get what we need, when we need it.

What We’re Looking For

• Strong communication skills in English and one of the Scandinavian languages (Swedish, Norwegian, or Danish).
• Basic financial knowledge – you don’t need to be an accountant wizard, but knowing your way around numbers is a great benefit.
• A natural talent for organization – you love structure, efficiency, and keeping things in order.
• Proficiency in Office 365 – Excel, Outlook, Teams... you know the drill.

Bonus Points If You Have

• Experience working in SAP.
• An eye for design and an interest in creating visual materials.
• A knack for sales material or social media content – because a little creativity never hurts!

What We Offer

• A dynamic and friendly workplace where you’ll be the one keeping us all on track.
• A competitive salary and benefits – because great work deserves great rewards.
• A balanced work-life culture – we work hard, but we also know the value of a good coffee break.
• The opportunity to be part of a global company while enjoying the close-knit team atmosphere in Kalmar.

For more queries regarding this position, please reach out to Tom Wahlgren, Managing Director, Wärtsilä Gas Solutions, Kalmar - Email: tom.wahlgren@wartsila.com
 

Last application date: 02/03/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.