Senior Accounts Payable Specialist

Apex is seeking a Senior Accounts Payable Specialist to join our accounting team.  This position is responsible for financial transactions related to vendor payments, ensuring vendor invoices are accurate, routing invoices for internal review and processing payments to suppliers. The ideal candidate will need to be responsible, dependable, and professional, demonstrating a positive attitude, strong attention to detail, and excellent customer service skills. This position offers a hybrid work model, requiring the individual to come into the office at least 2 to 3 times per week, combining remote work flexibility with scheduled in-office presence and collaboration.

Primary Responsibilities

• Invoice processing: Applying invoices to purchase orders and routing invoices for internal approval.
• AP inbox monitoring: Upload invoices from AP inbox to procure to pay software, responding internal and external invoice inquiries. 
• Vendor statement reconciliation: Matching vendor statements to company records and resolving any discrepancies.
• Data entry: Entering invoice details in procure to pay software.
• Maintaining records: Keeping organized and accurate records of accounts payable transactions.
• Communication: written and verbal communication with vendors and internal stakeholders to resolve billing issues or request clarification on invoices.
• Compliance: Adhere to company policies and accounting standards.  Assist in implementing internal controls to prevent fraud, errors and non-compliance.
• Financial reconciliation: Strong background in reconciling A/P sub-ledger to the general ledger, vendor balances, and intercompany accounts
• Knowledge of GAAP & Financial Reporting: Understanding of Generally Accepted Accounting Principles (GAAP) and how AP transactions impact financial statements, accruals, and expense recognition.
• Other duies as assigned