Office Administrator

TerraCycle Overview 

The TerraCycle Foundation’s mission is to reduce the flow of plastic waste from rivers and canals before it can reach the ocean. We design world-class ocean waste prevention, collection and recycling solutions in regions suffering from heavily polluted waterways. We engage communities, businesses, and volunteers in impactful ocean cleanup initiatives, educational programs, and advocacy efforts to preserve marine ecosystems.

Job Overview

We are seeking a motivated and organized Office Manager to support our daily operations and ensure the efficiency of our office administration. The ideal candidate will play a key role in supporting the mission and productivity of our organization by providing administrative support, managing office functions, and assisting with program-related tasks.

Primary Responsibilities

Administrative Support

• Perform general office duties, including managing phone calls, emails, and correspondence
• Prepare and maintain documents, reports, and presentations for internal and external stakeholders
• Manage management’s schedules and coordinate meetings and events
• Government relations, ensuring all permissions, permits, and licences are in place and up to date
• Accurate collection of daily data and media, and ensure quality control of reporting and archiving
• Source and procure equipment, supplies
• Manage vendors, contractors, and temporary labour 

Financial Coordination

• Assist in budget management and record-keeping for organizational expenses
• Coordinate invoicing and expense tracking
• Support the finance team in preparing reports and financial documentation

Project Assistance

• Support team members with events, workshops, conferences, and funding proposals
• Prepare monthly, quarterly, and yearly reporting to stakeholders
• Promote the Foundation at various events, conferences, and public activities
• Participate and support our Canal Cleanup workshops and training programs.
• Collaborate with program managers in planning and executing outreach and cleanup initiatives
• Help in tracking project timelines, deliverables, and outcomes
• Manage materials inventory, and processing vendors

Staff and Volunteer Support

• Assist in onboarding new staff and volunteers, including orientation and training
• Act as a point of contact for employee and volunteer inquiries
• Organize team-building activities and volunteer events
• Maintain attendance and leave records 

Office Management

• Develop staff manuals and HR forms and systems; manage HR tasks like leave management holiday requests, etc.
• Develop and improve SOP’s for all areas of operations
• Oversee office supplies, tools, safety equipment, and inventory, ensuring that resources are available and well-organized
• Maintain office equipment and troubleshoot issues as needed
• Implement and maintain office procedures to improve efficiency

Desired Qualifications

• Bachelor’s degree in business administration, non-profit management, or a related field (preferred).
• 3+ years of experience in office management or administrative roles, preferably in a non-profit environment.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other office software
• Written and verbal fluency in Thai required
• Written and verbal English at a business level required

Compensation

• A competitive salary, dependent on experience
• The opportunity to work with a passionate team dedicated to making a difference in ocean conservation.
• A creative and collaborative work environment that encourages innovation.
• Opportunities for professional growth and development.

TerraCycle Foundation is an Equal Opportunity Employer and is committed to TerraCycle guidelines for  Diversity, Equality and Inclusion. 

Note: International candidates must be eligible to work in their country of employment.  At this time TerraCycle Foundation does not provide for visa sponsorships.

Job description is not all inclusive. TerraCycle  Foundation reserves the right to amend this job description at any time.

TerraCycle Overview 

The TerraCycle Foundation’s mission is to reduce the flow of plastic waste from rivers and canals before it can reach the ocean. We design world-class ocean waste prevention, collection and recycling solutions in regions suffering from heavily polluted waterways. We engage communities, businesses, and volunteers in impactful ocean cleanup initiatives, educational programs, and advocacy efforts to preserve marine ecosystems.

Job Overview

We are seeking a motivated and organized Office Manager to support our daily operations and ensure the efficiency of our office administration. The ideal candidate will play a key role in supporting the mission and productivity of our organization by providing administrative support, managing office functions, and assisting with program-related tasks.

Primary Responsibilities

Administrative Support

• Perform general office duties, including managing phone calls, emails, and correspondence
• Prepare and maintain documents, reports, and presentations for internal and external stakeholders
• Manage management’s schedules and coordinate meetings and events
• Government relations, ensuring all permissions, permits, and licences are in place and up to date
• Accurate collection of daily data and media, and ensure quality control of reporting and archiving
• Source and procure equipment, supplies
• Manage vendors, contractors, and temporary labour 

Financial Coordination

• Assist in budget management and record-keeping for organizational expenses
• Coordinate invoicing and expense tracking
• Support the finance team in preparing reports and financial documentation

Project Assistance

• Support team members with events, workshops, conferences, and funding proposals
• Prepare monthly, quarterly, and yearly reporting to stakeholders
• Promote the Foundation at various events, conferences, and public activities
• Participate and support our Canal Cleanup workshops and training programs.
• Collaborate with program managers in planning and executing outreach and cleanup initiatives
• Help in tracking project timelines, deliverables, and outcomes
• Manage materials inventory, and processing vendors

Staff and Volunteer Support

• Assist in onboarding new staff and volunteers, including orientation and training
• Act as a point of contact for employee and volunteer inquiries
• Organize team-building activities and volunteer events
• Maintain attendance and leave records 

Office Management

• Develop staff manuals and HR forms and systems; manage HR tasks like leave management holiday requests, etc.
• Develop and improve SOP’s for all areas of operations
• Oversee office supplies, tools, safety equipment, and inventory, ensuring that resources are available and well-organized
• Maintain office equipment and troubleshoot issues as needed
• Implement and maintain office procedures to improve efficiency

Desired Qualifications

• Bachelor’s degree in business administration, non-profit management, or a related field (preferred).
• 3+ years of experience in office management or administrative roles, preferably in a non-profit environment.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other office software
• Written and verbal fluency in Thai required
• Written and verbal English at a business level required

Compensation

• A competitive salary, dependent on experience
• The opportunity to work with a passionate team dedicated to making a difference in ocean conservation.
• A creative and collaborative work environment that encourages innovation.
• Opportunities for professional growth and development.

TerraCycle Foundation is an Equal Opportunity Employer and is committed to TerraCycle guidelines for  Diversity, Equality and Inclusion. 

Note: International candidates must be eligible to work in their country of employment.  At this time TerraCycle Foundation does not provide for visa sponsorships.

Job description is not all inclusive. TerraCycle  Foundation reserves the right to amend this job description at any time.