Payroll Specialist

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

The Payroll Specialist is tasked with the meticulous management of employee payroll, ensuring accurate calculation of wages, tax withholdings, and employee benefits. This role requires staying current with tax regulations and working closely with HR to align payroll processing with employee records. The specialist also addresses payroll queries from employees, assists in audits, and maintains payroll confidentiality. Proficiency in payroll software and a strong attention to detail are essential for a Payroll Specialist to support the financial accuracy and trustworthiness of the payroll department.

Responsibilities:

Payroll Processing

• Collect and verify employee timekeeping records
• Calculate and process payroll accurately and on time
• Review and resolve any discrepancies in payroll data
• Ensure compliance with federal and state payroll regulations

Payroll Reporting and Analysis

• Prepare and distribute payroll reports to management
• Analyze payroll data for trends and discrepancies
• Identify and resolve any payroll discrepancies or errors
• Create ad hoc reports as needed
• Provide insights and recommendations based on payroll data

Compliance and Auditing

• Ensure compliance with all federal, state, and local tax laws
• Prepare and submit payroll tax filings
• Conduct internal audits to ensure accuracy and compliance
• Assist with external payroll audits
• Stay up to date on changes in payroll laws and regulations System Maintenance and Improvements
• Maintain and update payroll system and software
• Test and troubleshoot system issues
• Identify and implement process improvements
• Train new employees on payroll processes and procedures
• Collaborate with IT and HR departments on system integrations and updates

High Impact Behaviors

• Leadership by Example: Supervisors should model the behavior they expect from their team. This includes demonstrating a strong work ethic, integrity, and commitment to the organization’s values.
• Team Engagement and Development: Supervisors need to actively engage their team members, recognizing their strengths and providing opportunities for skill development. This also involves offering constructive feedback and fostering a supportive team environment.
• Operational Efficiency: Supervisors should strive for continuous improvement in processes, ensuring that the team works efficiently and effectively. This includes setting clear goals, monitoring progress, and adapting strategies as necessary.

Qualifications

• A associate’s degree in accounting, finance, business administration, or a related field with at least 4 years’ experience, with at least 1 year experience as a people manager or equivalent work experience that provides exposure to fundamental theories, principles, and concepts.
• Proficiency with payroll software (Workday, ADP, Paychex, QuickBooks) and Microsoft Office Suite, especially Excel.
• Precision is crucial for ensuring the accuracy of payroll data.
• Comfort with numbers and calculations involved in payroll processing.
• Ability to manage and prioritize tasks to meet payroll deadlines.
• Understanding of relevant tax laws, employment regulations, and compliance requirements.

Preferred Qualifications

• Certifications such as the Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) can be beneficial.

Salary range:

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.