Facilities Coordinator

The TP ICAP Group is a world leading provider of market infrastructure.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.

Founded in London in 1866, the Group operates from more than 60 offices in 27 countries.  We are 5,200 people strong.  We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

Role Overview

This role is part of the Corporate Services Team, responsible for coordinating and managing Real Estate projects, vendor relationships, and operational tasks. A typical day involves working with external contractors, monitoring expenses, maintaining accurate records, and ensuring seamless facility operations across multiple locations. This position is essential in optimizing office efficiency, ensuring contract compliance, and supporting financial tracking and administrative processes.

Role Responsibilities

• Work with technology and HR teams to plan and coordinate the setup for new hires, and internal relocations.

• Perform daily walkthroughs of the office and coordinate with the team to ensure a clean and orderly facility.

• Spearhead the strategic planning and optimizations of office spaces and locations in partnership with key stakeholders.

• Assist in real estate development and project management by defining project scope, budgets, and schedules.

• Track expenses, manage vendor relationships, and liaise between Procurement and Accounts Payable for facilities-related invoices, including rent payments.

• Maintain accurate and up-to-date records for leases, contracts, and certificates of insurance.

• Manage Access Control Lists (ACLs), maintaining rules, evaluating data packets, and controlling access.

• Coordinate office maintenance and repairs to ensure a safe and functional work environment.

• Manage vendor relationships for office supplies, cleaning services, and other essential services.

• Oversee health and safety protocols to ensure compliance with regulations and promote a safe workplace.

• Collaborate with the events team, offering support as needed to ensure seamless execution of all events.

• Implement and maintain office policies and procedures to improve efficiency and productivity.

Experience / Competences

Essential

• Strong numerical and analytical skills.

• Excellent organizational skills with the ability to manage multiple tasks effectively.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong administrative and record-keeping skills.

• Ability to build and maintain relationships across all levels of the business and with external vendors.

• High attention to detail and ability to prioritize under deadlines.

Desired

• Experience with cost control and budget management in a facilities or real estate environment.

• Familiarity with Oracle or similar financial systems for invoicing and expense tracking.

• Knowledge of Building Management Systems (BMS) and facilities operations.

• Previous experience managing contracts, leases, and vendor relationships.

• Background in project management or real estate development.

• Bachelor’s degree preferred.

Role Band & Level

• Professional, 5

Annual Salary

• $85,000 - $90,000

#LI-Onsite #LI-ASO

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. 

Location