Junior Mobility Specialist (fix term contract)
The Junior Mobility Specialist will provide comprehensive administrative support in the field of mobility, assist with immigration and visa processes, and organize transport and accommodation for employees. This role requires meticulous attention to detail, strong organizational skills, and the ability to communicate effectively with various stakeholders.
Task and accountabilities:
Administrative Support:
Provide administrative support in the field of mobility.
Prepare reports and regularly update various databases and trackers.
Immigration and Visa Processes:
Verify received documentation for completeness and correctness.
Perform additional activities related to documentation, such as sending for translation and apostille.
Make copies of visas and other documents, updating the database on an ongoing basis.
Communication and Coordination:
Maintain ongoing contact with the HR Investment team and local HR to summarize the status of the immigration process.
Prepare, monitor, and verify required data to assess the progress of visa processes and secondments, creating tables, summaries, and reports.
Transport and Accommodation Support:
Support the organization of transport and accommodation in the host location.
Update data entry and transfer tracking.
Assist in organizing employee travel, including airport pick-up, hotel reservation confirmation, and checking flight bookings.
Book flights to selected locations as a back-up for employees when their designated travel manager is unavailable.
Annual Tax Settlements:
Support in collecting documentation needed to prepare annual settlements.
Qualifications:
At least one year of experience in a similar role
Proficient in PC skills, with a strong emphasis on MS Excel, PowerPoint, and SAP
English proficiency at B2 level
Strong organizational and administrative skills
Attention to detail and accuracy
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Effective multitasking and prioritization abilities
Hands-on and dedicated approach
Ability to handle sensitive and confidential information
Strong interpersonal skills
We offer:
Fixed-term contract 1, 5 years
Being part of a fast-growing, dynamic company recognized as one of the foremost global packaging manufacturers.
Great professional growth opportunities.
Annual bonus.
Private medical care & insurance plan for you to keep an eye on your health.
MyBenefit program.
Flexible and hybrid work arrangement ( 2 days from office + 3 days WFH).
Parking space for all employees.
Comfortable working environment (library, relaxation area with a view of the Wawel castle and city center, casual dress code).
If you are a current CANPACK employee, please apply through your Workday account.
CANPACK Group is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, age, sex, sexual orientation, gender identity, national origin, disability, or any other characteristic protected by law or not related to job requirements, unless such distinction is required by law.