Permit Coordinator

Essential Duties and Responsibilities

• Receive, review, and process permit applications for residential and commercial projects
• Ensure applications meet local, state, and federal building codes
• Work closely with inspectors, contractors, engineers, and applicants to facilitate approvals
• Maintain accurate digital and physical records of permits, inspections, and invoices
• Guide applicants on permit requirements, fees, timelines, and procedures
• Monitor pending permits, follow up on missing documentation, and ensure timely issuance
• Generate reports on permit activities, fees collected, and processing timelines
• Organize and manage data related to billing, invoices, and contracts
• Assemble and submit permit applications, track approvals, and scan completed project files into storage
• Handle calls from clients, municipalities, and colleagues professionally
• Create correspondence, reports, and other necessary documents
• Operate a computer efficiently, with a minimum typing speed of 50 wpm
• Function effectively in a fast-paced environment, multitask and support special client requests
• Follow safety procedures and company policies
• Other duties may be assigned

Required Qualifications:

• Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)
• Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)
• High school diploma or equivalent
• One to three years related experience in permit coordination, building inspections, or municipal government
• Familiarity with the building codes, zoning regulations, and construction permit requirements
• Proficiency in permitting software, Microsoft Office Suite and document management systems
• Strong verbal and written communication skills for interacting with the public and professionals
• Ability to review documents for accuracy and compliance
• Ability to manage multiple permit applications and deadlines efficiently
• Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients. 
• Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. 
• Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form. 

Preferred Qualifications:

• Experience in a municipal building department or construction industry
• Knowledge of local and state permitting regulations
• Certification as a Permit Technician (e.g., ICC Permit Technician Certificate) is a plus

Physical Demands & Work Environment:

• Work is normally performed in a typical interior/office work environment.
• Lifting and/or occasionally moving up to thirty-five pounds can be expected.
• Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing.