Administrative Assistant

Timmons Group is currently seeking an experienced Administrative Assistant to join our Richmond, VA headquarters. The Administrative Assistant is a fast-paced support position for multiple groups that requires someone who can multi-task and organize well.

Timmons Group is a values-based organization with a compelling and focused vision for explosive growth. The successful candidate will enjoy a tremendous opportunity to impact the culture and effectiveness of their group.

Essential Duties and Responsibilities of a successful candidate include but are not limited to:

• Create unforgettable first impressions for clients, employees and anyone who visits our office
• Provide unrivaled client support to our internal clients:
  • Assist with meeting coordination, set up, and presentation prep
  • Prepare letters to clients and Letters of Agreement
  • Coordinate with governmental agencies regarding plan and permit processing
  • Prepare and process change orders
  • Assist in the preparation of proposals and contracts, as necessary
  • Prepare, proofread, format, copy and bind various job specifications and reports
  • Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers
  • Order office supplies and ensure proper inventory is maintained
  • Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)
  • Assist in events planning for firmwide employee events as well as group and client events
  • Manage shipping, receiving, local deliveries and pick ups
  • Oversee office organization, filing system and archiving processes
  • Work with other team members as a support service to accomplish daily tasks

Skills/Requirements of a successful candidate include but are not limited to:

• Must have excellent customer service, organizational, written and verbal communication skills 
• Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative
• Must have an exceptional attention to detail and ability to problem solve
• Must have in depth knowledge in all Microsoft office applications
• Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events
• High school diploma or equivalent
• Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.
• Meeting planning and/or event coordination experience is a plus