Operations Construction Coordinator

Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 72 million square meters in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:

Operations Construction Coordinator

Company:

Prologis

Have an impact:

Are you a detail-oriented professional with a passion for organization and efficiency? As an Operations Construction Coordinator at Prologis, you’ll play a key role in supporting our construction and operations teams by managing contracts, processing invoices, maintaining project documentation, and ensuring seamless communication between internal and external stakeholders.

Your expertise will help keep our construction projects running smoothly—from initial documentation to final approvals. If you thrive in a fast-paced, collaborative environment and enjoy working on diverse projects, we’d love to hear from you!

What does that look like:

• Draft and edit all relevant project information, process for party signatures, set-up Purchase Orders and enter all contracts, addendums, and change orders for make-ready’s, tenant improvements and major capital construction projects into PeopleSoft, Forecast Manager and the Project Tracker, respectively into further relevant systems.
• Review and approve invoices in PeopleSoft as a first approver.
• Review and maintain contractor insurance files and solicit updates as required before payment.
• Ensure proper addressing and coding of invoices and furthermore that costs are in-line with the corresponding contract – including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team.
• Prepare reports, monthly accruals, and budget-to-actual based on contracted costs.
• Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
• Responsible for data quality in BUD and other systems
• Act as primary point of contact for projects on accounting processes and procedures.  Educate contractors on Prologis accounting process requirements. Set-up Vendors, check KYC specifications and support the vendors within data entry process.
• Coordinate customer notifications with Real Estate & Customer Experience Teams.
• Handle all incoming calls, route calls to the appropriate person or department, take messages and answer general inquiries.
• Support/preparation for/of presentations as part of internal and external projects.
• Greet visitors to the office.
• Other duties as assigned

What's needed to do that:

• 2+ years of experience in an administrative or related role
• Fluency in German and English (written and spoken)
• Ability to follow verbal and written instructions accurately
• Proactive, assertive, and organized approach to tasks
• Strong collaboration and communication skills with internal teams, customers, and suppliers
• Proficiency in Microsoft Office Suite and web-based applications
• Ability to manage multiple tasks and deadlines efficiently
• Discretion and professionalism in handling sensitive information

What we offer you:

• Independent and proactive environment in which challenging and varied work is encouraged
• International cooperation with colleagues across Europe
• Annual discretionary bonus
• Laptop and all other necessary equipment required for the role
• Commuting allowance
• Health insurance contribution
• Long term insurance contribution
• Employee Assistance Program
• Beverages, snacks fruit and sweets at the office
• Once off home office budget
• Flexibility (3 days at the office)
• Training
• Free parking at every branch

#LI-SP1

People First

As a successful global enterprise, Prologis has never lost sight of what matters most - our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and dedicate both time and resources to leadership development. Our team is intentional about cultivating a culture rooted in diversity, equity, and inclusion so that everyone at Prologis feels a sense of belonging.

Employment Type:

Full time

Location:

Düsseldorf, Germany

Additional Locations: