Office Coordinator

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. 

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

About the role:
We're seeking a skilled Office Coordinator professional to support our Houston, Texas office. You'll provide strong and dependable support to our office by maintaining and developing procedures, communication, and visitor’s protocols. Your contributions will not only enhance our organizational efficiency but also foster a positive and enjoyable work environment for our team.

This role involves managing the front desk, greeting visitors, and providing administrative support. The ideal candidate will possess excellent communication skills, a friendly demeanour, and the ability to multitask. As the first point of contact for our company, the Receptionist / Office Coordinator plays a crucial role in creating a positive impression and delivering exceptional service to our stakeholders and clients.

This position requires onsite work, Monday through Friday, from 8 AM to 5 PM.

Location: 11710 N. Gessner Rd, Houston, TX.

Responsibilities for this position may include but are not limited to:

• Greeting and welcoming visitors in a professional and courteous manner.
• Maintain visitor management systems to notify relevant employees when visitors arrive, issuing visitor identification badges.
• Answer employee & visitor questions, calls, and emails, and provide them with the relevant information and direct them appropriately.
• Conduct orientation of employees, visitors and contractors regarding safety and environmental practices.
• Continually monitor site security and telecommunications system operations & functions.
• Handling inquiries and providing accurate information about the company and its services.
• Maintain visitor, employee, and department directories and logs.
• Organize the reception & common areas while complying with office procedures, rules, and regulations.
• Coordinating necessary setup of internal & external meetings, events including catering to ensure their smooth execution.
• Promote employee morale through effective engagement and support initiatives.
• Ensure the ordering and monitoring of all facility consumables inventory as required. This task is crucial for the smooth operation of our facilities and to prevent any disruptions in our services.
• Sign for deliveries and ensure all mail and packages are distributed accordingly as well as assist with creating shipping orders.
• Account manager, responsible for regional cell phone management and distribution. This includes overseeing necessary communications regarding any changes to this service.
• Provide occasional tours of the office
• Manage local travel policy and communications
• Support local administrative and senior management when required.

Required Qualifications

• High school diploma or general education degree (GED).
• 2 years’ experience in a similar role.
• Fluency in English both written and verbal
• Must be located within commutable distance of our facility, within (40) Miles
• Strong communication and organizational skills
• High level of professionalism and courtesy
• Excellent time-management skills
• Works well with others and can multitask
• Proficient in Microsoft Office software
• Must be able to demonstrate great attention to detail.

Last application date: 02/04/2025 

Successful applicants must be authorized to work in the USA without sponsorship.

Individuals hired for positions that require on-site customer interactions and/or in-person travel may be required to be fully vaccinated against COVID-19 or other country-specific vaccinations, unless otherwise prohibited by law.

Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package. Wärtsilä North America is an EOE/AA employer.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.