Office Administrator

Overview

We are designing the grid of the future! 

Be a part of an innovative team shaping the grid of the future through advanced energy intelligence.  For more than half a century, Electric Power Engineers, (EPE) has partnered with power and energy clients across the globe providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space, we are focused on building a modern, secure, and resilient gid.   Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.

Responsibilities

Join us in leading the change!

This role will be responsible for managing the daily operations of EPE Headquarters ensuring that the workplace is organized and well-maintained. The position will oversee the administrative tasks to include front desk operations, planning and coordinating events, facilities management, scheduling and coordinating travel arrangements. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

How you can make an impact:

Office Administration:

• Greet and welcome visitors with a friendly and professional demeanor.
• Answer and direct phone calls, emails, and other inquiries.
• Maintain a clean and organized reception area.
• Manage incoming and outgoing mail and packages.
• Track and manage office and facility-related expenses within approved budget. Assist in annual budget planning for office operations and facility management.

Event Planning:

• Plan, coordinate, and execute company events, meetings, and conferences, ensuring all events run smoothly and efficiently.
• Negotiate and manage contracts with vendors.
• Prepare event materials, agendas, and presentations

Facilities Management:

• Oversee the maintenance and cleanliness of office facilities.
• Prepare conference rooms and facilities for meeting and events
• Coordinate with maintenance staff and external vendors for repairs and services.
• Provide support in setting up new office locations as needed and provide ongoing administrative support for those offices.
• Monitor and order office supplies, lunchroom supplies, and equipment as needed.
• Ensure compliance with office safety and security procedures.

Scheduling:

• Ensures timely scheduling of events and meetings
• Send reminders and follow-ups for scheduled activities.
• Handle rescheduling and cancellations as necessary.

Travel Coordination:

• Arrange travel itineraries, accommodations, and transportation.
• Prepare travel expense reports and ensure timely reimbursement.
• Monitor travel budgets and ensure cost-effective arrangements.

Qualifications

Bring your passion, here's what’s needed:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience in office administration or a similar role
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

How we support you:

• Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you.
• Generous PTO and paid holidays
• Work with industry leaders
• 401K, up to a 4% match (100% vested from day 1)
• Flexible Work including hybrid and remote possibilities based on position.

Location: This position will be located on-site in our corporate office in Austin, TX

Travel:  Occasional travel may be needed (10% or less)

EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster, and its supplement are available using the following links: EEOC is the Law Poster

If you are interested in applying for employment with EPE and need special assistance to apply for a posted position, please send an email to: applicationassistance@epeconsulting.com

Third-Party Recruiting Notification

EPE does not accept unsolicited resumes from third-party recruiters. Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency. EPE will not pay a fee to a third-party recruiter or agency without a previously signed third-party agreement and has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.