Administrative Assistant

AECOM is seeking an organized and experienced Administrative Assistant to join a construction management team at the Ellison Onizuka Kona International Airport in Keahole, Hawaii. This role will be on-site and in an office at our client's project site.

This position is expected to begin in December 2024.

The responsibilities in this role include, but are not limited to:

• Providing administrative support to the construction management team, such as: preparing or proof correspondence, forms, spreadsheets, or documents, scheduling meetings, making travel arrangements, and/or maintaining inventory of office supplies and personal protective equipment.
• Attending project meetings, both internal and with clients, and documenting decisions and actions needed along with responsibilities, for distribution to the team.
• Working independently and relying on experience and judgment to plan and accomplish goals.
• Communicating with team members and counterparts within the construction contractor organization.
• Using Microsoft Office suite of business software, such as MSWord™, MSExcel™, MSOutlook™, and project management document control programs to organize and track project issues and documentation.
• Producing and distributing correspondence memos and letters.
• Prepared contractor's pay applications, including certified payroll tracking and reporting as required by the State of Hawaii and federal agencies.
• Assisting in the preparation of regularly scheduled reports.
• Developing and maintaining filing systems.