Office Administrator

About the Role:

As Office Administrator for Technology at AppHarvest, you will join a team at the forefront of redefining sustainable and high-tech agriculture. Working directly for the Chief of Staff, you will be a trusted partner responsible for keeping the office and leadership team running smoothly. This will include making travel and meeting arrangements, preparing reports, managing finance and expense reporting, and maintaining appropriate filing systems.

What You'll Do:

• Liaise with our tech teams, business partners, and other business units to ensure timely completion of required tasks, coordination across all relevant parties, and improvements to processes where needed
• Coordinate with external facilities management (property manager, cleaning services, delivery, etc.) and maintain contact lists
• Manage executive and office calendars - organize and schedule appointments, plan meetings and take detailed minutes
• Assist in the preparation of regularly scheduled reports
• Organize and maintain SharePoint filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Submit and reconcile expense reports and book travel arrangements

What We’re Looking For:

• High School degree; additional education and/or qualification as an Executive Assistant a plus
• 5+ years’ experience as an Executive Assistant or similar (experience managing affairs for a diverse set of VP or higher level executive a plus)
• Knowledge of Microsoft SharePoint or similar office management systems
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and working knowledge of office equipment, like printers and fax machines
• Experience using Concur Travel & Expense management software, or similar system
• Strong attention to detail with excellent organizational skills to manage multiple projects and prioritize work

Benefits:

• 100% company paid insurance premiums (Medical, Dental and Vision Plans) 
• 401K Company Match 100% of First 3%- 50% of next 2% and is vested immediately – it is automatically yours 
• 10 company paid holidays 
• Generous PTO Packages starting at 15 PTO days
• 2 Paid Mission Days for volunteer work 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. AppHarvest reserves the right to change duties, responsibilities and activities at any time with or without notice.

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