<div> Job Details <div>Level:    Experienced</div> <div>Job Location:    Elder Services - Baltimore, MD</div> <div>Position Type:    Full Time</div> <div>Education Level:    4 Year Degree</div> <div>Salary Range:    $45000.00 - $50000.00 </div> <div>Travel Percentage:    None</div> <div>Job Shift:    Day</div> <div>Job Category:    Staff Member</div> </div>DescriptionPOSITION SUMMARYThe Housing Programs Coordinator provides critical support to Civic Works’ housing programs that serve older adults, particularly those receiving home repair and safety modification services. This position is responsible for fielding incoming inquiries from older adult clients and external partners, managing communications between clients, staff, and external partners, and maintaining accurate records and documentation to ensure effective program delivery.The Coordinator will support the Housing Division of Civic Works Elder Services with data entry, recordkeeping, scheduling coordination, and program communications. This role requires strong interpersonal, organizational, and administrative skills, and a passion for helping older adults age safely in their homes.PRIMARY RESPONSIBILITIESData Entry and Systems Management<ul><li>Ensure accurate and timely entry of project tracking and client data across tracking systems, including Neighborly, Salesforce, and spreadsheets.</li><li>Assist in gathering and preparing data for internal reporting and external grant compliance as needed.</li></ul>Administrative Support<ul><li>Maintain and update project tracking spreadsheets, folders, and digital records to ensure accurate documentation.</li><li>Input new and modified work orders into internal systems and maintain organized records of active and completed projects.</li><li>Assist with organizing documentation required to close out work orders, including photo documentation, completed forms, and contractor paperwork.</li><li>Coordinate scheduling of inspections and installations with clients and subcontractors, and confirm appointments.</li></ul>Program and Team Coordination<ul><li>Help with tracking subcontractor documentation, such as licenses, insurance, and certifications.</li><li>Participate in weekly team meetings to review project progress and report on administrative updates.</li></ul>Client Communication and Support<ul><li>Serve as the first point of contact for older adult clients calling to inquire about home repair and housing-related services.</li><li>Provide information, screen inquiries, and route client questions to appropriate staff as needed.</li><li>Maintain clear and compassionate communication with clients, ensuring a high standard of customer service and responsiveness.</li></ul> SECONDARY RESPONSIBILITIES<ul><li>Order office or outreach materials related to housing services.</li><li>Perform other duties as assigned by the Senior Program Manager of Housing.</li></ul>Qualifications Please submit a cover letter and resume.<h3>EDUCATION AND EXPERIENCE</h3><ul><li>Associate or bachelor’s degree in social work or a related human services field would be a plus. Will consider relevant work experience in lieu of a degree.</li><li>Experience in administrative roles, customer service, or client-facing positions required.</li><li>Experience working with older adults or in housing programs preferred.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) is required.</li></ul>OTHER SKILLS:<ul><li>Strong interpersonal skills and a demonstrated ability to communicate clearly and compassionately with older adults.</li><li>Detail-oriented with strong organizational and recordkeeping abilities</li><li>Proficiency with database systems (experience with Neighborly or Salesforce is a plus).</li><li>Demonstrated ability to manage multiple tasks and meet deadlines.</li><li>Driver’s license required (driving record will be reviewed).</li><li>A drug test and criminal background check are required.</li></ul>

Civic Works strengthens Baltimore&rsquo;s communities through education, skills development, and community service. Our key program areas include community improvement, workforce development, education, and green programs.
Civic Works AmeriCorps members tutor and mentor students, create community parks and gardens, help homeowners conserve energy, grow food for low-income residents, rehabilitate abandoned houses, involve families in Baltimore City schools, make homes safer for older adults, and recruit volunteers. Civic Works also trains Baltimore residents for employment in the healthcare and green job industries.

Housing Programs Coordinator

<div> Job Details <div>Level: &nbsp;&nbsp;&nbsp;Experienced</div> <div>Job Location: &nbsp;&nbsp;&nbsp;Elder Services - Baltimore, MD</div> <div>Position Type: &nbsp;&nbsp;&nbsp;Full Time</div> <div>Education Level: &nbsp;&nbsp;&nbsp;4 Year Degree</div> <div>Salary Range: &nbsp;&nbsp;&nbsp;$45000.00 - $50000.00 </div> <div>Travel Percentage: &nbsp;&nbsp;&nbsp;None</div> <div>Job Shift: &nbsp;&nbsp;&nbsp;Day</div> <div>Job Category: &nbsp;&nbsp;&nbsp;Staff Member</div> </div>DescriptionPOSITION SUMMARYThe Housing Programs Coordinator provides critical support to Civic Works’ housing programs that serve older adults, particularly those receiving home repair and safety modification services. This position is responsible for fielding incoming inquiries from older adult clients and external partners, managing communications between clients, staff, and external partners, and maintaining accurate records and documentation to ensure effective program delivery.The Coordinator will support the Housing Division of Civic Works Elder Services with data entry, recordkeeping, scheduling coordination, and program communications. This role requires strong interpersonal, organizational, and administrative skills, and a passion for helping older adults age safely in their homes.PRIMARY RESPONSIBILITIESData Entry and Systems Management<ul><li>Ensure accurate and timely entry of project tracking and client data across tracking systems, including Neighborly, Salesforce, and spreadsheets.</li><li>Assist in gathering and preparing data for internal reporting and external grant compliance as needed.</li></ul>Administrative Support<ul><li>Maintain and update project tracking spreadsheets, folders, and digital records to ensure accurate documentation.</li><li>Input new and modified work orders into internal systems and maintain organized records of active and completed projects.</li><li>Assist with organizing documentation required to close out work orders, including photo documentation, completed forms, and contractor paperwork.</li><li>Coordinate scheduling of inspections and installations with clients and subcontractors, and confirm appointments.</li></ul>Program and Team Coordination<ul><li>Help with tracking subcontractor documentation, such as licenses, insurance, and certifications.</li><li>Participate in weekly team meetings to review project progress and report on administrative updates.</li></ul>Client Communication and Support<ul><li>Serve as the first point of contact for older adult clients calling to inquire about home repair and housing-related services.</li><li>Provide information, screen inquiries, and route client questions to appropriate staff as needed.</li><li>Maintain clear and compassionate communication with clients, ensuring a high standard of customer service and responsiveness.</li></ul>&nbsp;SECONDARY RESPONSIBILITIES<ul><li>Order office or outreach materials related to housing services.</li><li>Perform other duties as assigned by the Senior Program Manager of Housing.</li></ul>Qualifications Please submit a cover letter and resume.<h3>EDUCATION AND EXPERIENCE</h3><ul><li>Associate or bachelor’s degree in social work or a related human services field would be a plus. Will consider relevant work experience in lieu of a degree.</li><li>Experience in administrative roles, customer service, or client-facing positions required.</li><li>Experience working with older adults or in housing programs preferred.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) is required.</li></ul>OTHER SKILLS:<ul><li>Strong interpersonal skills and a demonstrated ability to communicate clearly and compassionately with older adults.</li><li>Detail-oriented with strong organizational and recordkeeping abilities</li><li>Proficiency with database systems (experience with Neighborly or Salesforce is a plus).</li><li>Demonstrated ability to manage multiple tasks and meet deadlines.</li><li>Driver’s license required (driving record will be reviewed).</li><li>A drug test and criminal background check are required.</li></ul>

Housing Programs Coordinator

About the Job

About the Company

Civic Works