Program Coordinator - Carbon Free Electricity

At RMI, we know how important it is during the holiday season to spend time with family and friends, get much-needed rest and relaxation and recharge for the coming year. That’s why our employees receive a paid holiday from Christmas through New Year’s Day to do just that! If you are applying to this position, you may not hear from us over the coming weeks. Not to worry! We won’t forget about you and will be in touch after the new year. Happy Holidays! 

Are you a program management professional who takes initiative, is flexible, and enjoys working in a results-driven, team environment? Are you able to exercise good judgment in a variety of situations? Do you have strong communication, administration, and organizational skills? Do you have experience streamlining processes to make your organization more efficient? If yes, then join our team!  

 Individuals from underrepresented groups are strongly encouraged to apply.

Program Overview 

RMI’s Carbon-Free Electricity (CFE) Program seeks to accelerate clean energy solutions in the United States and global electricity sectors. In our work, we collaborate with the utilities, regulators, and electricity system. With utilities and state regulators, we work to improve business models so that incentives are aligned with creating a just, clean energy future. With businesses, we develop and share solutions that bring clean energy technologies to the grid at scale. With influential early adopters, we help implement new, transformative solutions.     

Position Overview 

RMI is seeking a Program Coordinator with exceptional organizational and communication skills to facilitate all CFE Program operations. As the CFE Program Coordinator, you would play a key role in budgeting, staffing, planning, and communication. 

Your Key Responsibilities 

Budget management: 

• Manage, coordinate, and help develop all program budgeting including annual budgeting, reforecasting, revenue planning, expense planning, and staff planning  
• Provide routine updates to Program Managing Director and other CFE leaders on the team’s finances.
• Coordinate independently with RMI’s Finance and Development teams to ensure CFE’s budgets are accurate 
• Synthesize insights from budgeting tools and make data-backed recommendations to CFE leaders 
• Manage grant balances and draw down 

Grant Management:  

• Maintain a high-level view of the funding Pipeline and provide guidance on potential funding gaps 
• Support and sometimes lead the development of proposals and reports for donors and non-philanthropic projects. Includes maintaining a list of RMI and CFE qualifications that can be easily included in proposals. 
• Assist with donor communications and management   
• Work with RMI’s Development team and CFE staff to ensure all funding opportunities are up to date in Salesforce 

People: 

• Manage the CFE hiring process, including coordinating job postings, resume reviews, and interviews 
• Lead new hire onboarding 
• Communicate travel safety procedures and guidelines 
• Help the CFE team leverage available training and learning and development opportunities 

Procurement and contracting: 

• Manage invoices, current contracts, creation of new contracts and relationships with current and future program contractors 
• Submit vendor bills correctly and in a timely manner 
• Facilitate and manage procurement processes for the program with the support from RMI’s compliance manager 

Project management: 

• Maintain project structures (including budget and project-specific data) and create new projects when needed in project management tool 
• Review and approve timesheets and expense reports for the program 
• Track RMI-standard performance indicators and compile useful summaries for CFE leadership  
• Maintain the program’s SharePoint homepages 

Internal RMI coordination: 

• Serve as liaison between the program team and RMI’s operations departments 
• Support RMI-wide process improvements and RMI standards for program success 
• Work with leaders to ensure consistent processes and tools are utilized across the program 
• Facilitate internal coordination with other programs and operations on shared resources, providing frequent updates to leadership

Qualifications 

• Bachelor's degree from an accredited college or university, or an equivalent combination of education and experience 

• A minimum of 5 years of progressively responsible administrative, finance, operations, project management or related experience 

• Skilled at using advanced features in Microsoft Word, Excel, and Power Point 

• Ability to quickly learn new budgeting and project management software tools 

• Proficient budgeting, finance, and project management skills 

• Strong verbal and written communications skills

• Ability to balance and prioritize multiple tasks 

• Attention to detail and exceptional accuracy 

Location 

This role can remain remote through the COVID-19 pandemic. Once the COVID-19 situation improves, it is preferred that this role be based out of one of our U.S. office locations. This will be discussed further throughout the interview process. 

Important Note: As a U.S. federal contractor, RMI must comply with requirements outlined Executive Order Ensuring Adequate COVID Safety Protocols for Federal Contractors. This Executive Order requires that all federal contractors and subcontractors mandate and verify that all U.S. based employees are fully vaccinated against COVID-19. If you are based in the U.S., you will be required to provide proof of full vaccination status as a condition of employment. You may request accommodation for medical or religious reasons. If you are based outside of the U.S., this requirement does not apply.

Compensation 

The starting salary range for this position is $63,000 - $74,000. Salary to be determined by your education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. 

This position includes an additional 5% bonus target.

Benefits  

We offer a comprehensive benefits package including:  

• Medical, dental, vision insurance  

• 403b retirement options (5% match immediately)  

• Life, AD&D, short-term and long-term disability  

• Professional and personal development (including LinkedIn Learning access)  

• Generous paid time off 

• Parental leave  

• Commuter and wellness benefits  

• Casual work environment  

Diversity 

We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment or other social identities—is critical to the success of each RMIer and collectively as an organization. This ensures that we:  

• Have a different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.  
• Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported and valued.  
• Effectively connect, communicate and build long-lasting relationships with decision makers, stakeholders and constituents within diverse communities.

RMI is an equal opportunity employer  

About RMI 

RMI is an independent nonprofit founded in 1982 that transforms global energy systems through market-driven solutions to align with a 1.5°C future and secure a clean, prosperous, zero-carbon future for all. We work in the world’s most critical geographies and engage businesses, policymakers, communities, and NGOs to identify and scale energy system interventions that will cut greenhouse gas emissions at least 50 percent by 2030. RMI has offices in Basalt and Boulder, Colorado; New York City; Oakland, California; Washington, D.C.; and Beijing.