Program Coordinator – Carbon Free Mobility

Are you a program management professional who takes initiative, is flexible, and enjoys working in a results-driven, team environment? Are you able to exercise good judgment in a variety of situations, with strong written and verbal communication, administration, and organizational skills? Do you have experience streamlining systems and processes for programs and people? If yes, then join our team!  

Program Overview 

Transportation is the single largest contributor to greenhouse gas emissions in the United States and 24% of global emissions. To achieve emissions reductions in line with Paris Climate Accord goals, transformative change is required in the mobility sector over the next 10 years. To do this, we focus on vehicle electrification, charging infrastructure, grid integration, and more energy and space efficient modes of transportation. We work with vehicle manufacturers, fleet operators, utilities, regulators, infrastructure providers, governments and others to improve the economics, availability, and desirability of clean mobility. We seek out innovative early adopters who are willing to experiment with and ultimately implement transformative solutions.  

Position Overview 

RMI is seeking a Program Coordinator with exceptional organizational and project management skills to operationally oversee CFM and facilitate successful grant and financial management. In this role, you will play a key role in everything from supporting CFM event logistics, to team meetings, to ensuring that all CFM grants are effectively managed and reported on, and that all grantor requirements are met. You will also work to ensure all sub recipients are aligned with grant terms and requirements. Additionally, you will work closely with RMI’s central operations team to drive efficiencies and support successful execution by designing and implementing systems to monitor and report on program activities, outcomes and resource usage. You will also ensure all project partners are appropriately resourced from the program budget, that progress and funding usage is appropriately tracked and reported to internal staff and funders, and that the program effectively coordinates and collaborates with stakeholders to drive the essential change required to rapidly scale electric mobility. 

Your Key Responsibilities 

Budget management and grant reporting: 

• Maintain program budget by reforecasting on a monthly basis and support with annual budget creation - both within Adaptive 

• Work with Development and the program team to ensure coordination of key materials and all funding opportunities are up to date in Salesforce on a monthly basis 

• Support program fundraising efforts by ensuring RMI and program qualifications are appropriately referenced in funding proposals 

• Facilitate and manage the monitoring and reporting against all requirements in the program’s grant and contract agreements 

• Provide grant management, tracking, and reporting in partnership with the compliance manager, development officer, and program leadership 

• Maintain a high-level view of the funding Pipeline and give feedback to leadership on future funding gaps 

• Act as a liaison between finance and the program to ensure that the correct rates are being used for budgets in funding proposals and contracts 

People: 

• Support program team with full-cycle recruitment, including working with leadership to update and deliver on hiring targets and staff utilization 

• Ensure that team members are participating in relevant trainings and utilizing their learning and development budgets 

• Serve as point person for the program team on travel safety procedures and guidelines 

Procurement and contracting: 

• Manage invoices, current contracts, creation of new contracts and relationships with current and future program contractors 

• Submit vendor bills correctly and in a timely manner 

• Facilitate and manage procurement processes for the program with the support from RMI’s compliance manager 

Project management: 

• Ensure all team members are properly planned in project management tool 

• Maintain project structures (including budget and project-specific data) and create new projects when needed in project management tool 

• Review and approve timesheets and expense reports for the program 

• Track RMI-standard KPIs and compile results, generating actionable plans for improvement for leadership review 

• Maintain the program’s SharePoint homepages 

Internal (intra-institute) coordination: 

• Serve as liaison between the program team and RMI’s operations departments, with a focus on efficiency and effectiveness 

• Support operations in implementation of process improvements and RMI standards for program success 

• Work with leaders to ensure consistent processes and tools are utilized across the program 

• Facilitate internal coordination with other programs and operations on shared resources, providing frequent updates to leadership 

Other/ miscellaneous: 

• Plan, organize, and execute internal and external program-related events and meetings 

• Additional responsibilities, as required 

Qualifications 

• Bachelor's degree from an accredited college or university, or an equivalent combination of education and experience 

• A minimum of 5 years of progressively responsible administrative, finance, operations, project management or related experience 

• Experience managing multiple funding sources, especially U.S. government or multilateral funding 

• Strong verbal and written communications skills

• Proficient budgeting, finance, and project management skills 

• Experience working with complex budgets and funders 

• Proven organization skills and flexibility when it comes to balancing priorities 

• Strong team and interpersonal skills and the ability to work independently   

• Ability to manage stakeholder relationships 

• Demonstrable problem-solving skills 

• Ability to effectively multitask 

• Good judgment and strong decision-making ability 

• Attention to detail and exceptional accuracy 

• Grant and proposal writing and management 

Location 

This position will remain remote through the COVID-19 pandemic. Location is negotiable but must support the business needs of RMI's Carbon-Free Mobility program. RMI has offices in Oakland, CA, Washington, D.C., New York City, Boulder, and Basalt, CO and would welcome the successful candidate to relocate to one of these locations. Location will be discussed as part of the interview process and may be used as a discriminating factor between qualified candidates.   

Important Note: As a U.S. federal contractor, RMI must comply with requirements outlined in the Executive Order ‘Ensuring Adequate COVID Safety Protocols for Federal Contractors’. This Executive Order requires that all federal contractors and subcontractors mandate and verify that all U.S. based employees are fully vaccinated against COVID-19. If you are based in the U.S., you will be required to provide proof of full vaccination status as a condition of employment. You may request an accommodation for medical or religious reasons. If you are based outside of the U.S., this requirement does not apply, though the expectation remains that all staff will get vaccinated, subject to the availability and approval of vaccines in their location. 

Compensation 

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new Program Coordinators based in the U.S. join at the minimum to mid salary range of $63,000-$74,000

You would also have a 5% bonus target! 

Benefits  

We offer a comprehensive benefits package including:  

• Medical, dental, vision insurance  

• 403b retirement options (5% match immediately)  

• Life, AD&D, short-term and long-term disability  

• Professional and personal development (including LinkedIn Learning access)  

• Generous paid time off 

• Parental leave  

• Commuter and wellness benefits  

• Casual work environment  

Diversity 

Increasing the diversity of thought, perspectives, ideas and opinions within RMI is a critical change element supporting our long-term sustainability and mission to build a clean, prosperous, and secure energy future.     

We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment or other social identities—is critical to the success of each RMIer and collectively as an organization. This ensures that we:     

• Have the different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.     

• Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported and valued.     

• Effectively connect, communicate and build long-lasting relationships with decision makers, stakeholders and constituents within diverse communities.     

RMI is an equal opportunity employer with all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About RMI 

RMI is an independent nonprofit founded in 1982 that transforms global energy systems through market-driven solutions to align with a 1.5°C future and secure a clean, prosperous, zero-carbon future for all. We work in the world’s most critical geographies and engage businesses, policymakers, communities, and NGOs to identify and scale energy system interventions that will cut greenhouse gas emissions at least 50 percent by 2030. RMI has offices in Basalt and Boulder, Colorado; New York City; Oakland, California; Washington, D.C.; and Beijing.