Program Coordinator - Islands Energy Program

  • RMI
  • Washington, DC
  • Feb 22, 2022
Program Manager Project Manager

Job Description

Are you a program management professional who takes initiative, is flexible, and enjoys working in a results-driven, team environment? Are you able to exercise good judgment in a variety of situations? Do you have strong communication, administration, and organizational skills? Do you have experience streamlining processes to make your organization more efficient? If yes, then join our team!    

 Individuals from underrepresented groups are strongly encouraged to apply. 

 

Position Overview  

RMI is seeking a Program Coordinator with exceptional organizational and communication skills to facilitate successful execution of all operations within RMI Global South Program, specifically the Islands Energy Program team, enabling maximum impact and return on investment. The Program Coordinator plays a key role in ensuring that the knowledge developed by the program is effectively managed and communicated to relevant parties. The Program Coordinator drives efficiency across operations and supports successful execution by monitoring and reporting on progress, resource usage, and performance to objectives. This individual also ensures program budgets and progress are reported to staff and funders, and that the program coordinates and collaborates with key stakeholders to drive change.  

 

Background 

RMI’s Islands Energy Programhelps to scale renewable projects and supports the capacity of islands to achieve their sustainable energy goals by delivering technical expertise, engaging with governments, utilities, and island stakeholders, and providing communications support. The Islands Energy Program brings a diverse mix of skills and experience in integrated resource planning, project identification and development, construction implementation support as well as a range of business advisory services. The Islands Energy Program also leverages an array of consulting services from leading engineering and consulting firms, as well as legal and financial advisory firms in the power generation and transportation sectors. 

 The Islands Energy Program’s strategy focuses on three complementary and mutually reinforcing components, which implemented in an integrated and strategic manner facilitate successful energy transitions in participating (and non-participating) island countries: 1.) holistic energy planning; 2.) project preparation and implementation support; and 3.) energy leadership. The Islands Energy Program includes the following country partners: Anguilla, Bahamas, Belize, Bermuda, British Virgin Islands, Colombia, Dominica, Guyana, Montserrat, Saint Kitts & Nevis, Saint Lucia, Saint Vincent and the Grenadines, and the Turks and Caicos Islands as well as ongoing work with partners in Puerto Rico.

Application Deadline and Timeline: Final Applications in by March 11, 2022 

Key responsibilities:  

Budget and grant reporting assistance 

  • Help maintain program budget by supporting reforecasting on a monthly basis and support with annual budget creation within Adaptive   

  • Work with Development and the program team to ensure coordination of key materials and all funding opportunities are up to date in Salesforce on a monthly basis   

  • Support program fundraising efforts by ensuring RMI and program qualifications are appropriately referenced in funding proposals   

  • Facilitate and manage the monitoring and reporting against all requirements in the program’s grant and contract agreements   

  • Support grant management, tracking, and reporting in partnership with compliance manager, development officer, operations lead, and program leadership   

  • Maintain a high-level view of the funding Pipeline and give feedback to leadership on future funding gaps   

  • Act as a liaison between finance and the program to ensure that the correct rates are being used for budgets in funding proposals and contracts  

People   

  • Support program team with full-cycle recruitment, including working with leadership to update and deliver on hiring targets and staff utilization   

  • Ensure that team members are participating in relevant trainings and utilizing their learning and development budgets   

  • Serve as point person for the program team on travel safety procedures and guidelines  

Procurement and contracting   

  • Plan, organize, and execute internal program-related events   

  • Manage invoices, current contracts, creation of new contracts, and relationships with current and future program contractors   

  • Submit vendor bills correctly and in a timely manner    

Project management   

  • Ensure all team members are properly planned in project management tools   

  • Maintain project structures (including budget and project-specific data) and create new projects when needed in project management tools   

  • Review and approve timesheets and expense reports for the program   

  • Maintain the program’s SharePoint pages  

Internal (intra-Institute) coordination   

  • Serve as liaison between the program team and RMI’s operations departments, with a focus on efficiency and effectiveness    

  • Support operations with implementation of process improvements and RMI standards for program success   

  • Work with leaders to ensure consistent processes and tools are utilized across the program   

  • Facilitate internal coordination with other programs and operations on shared resources, providing frequent updates to leadership   

Other/ miscellaneous   

  • Facilitate meetings   

  • Act as safety liaison to the Crisis Management Team for international travel  

  • Support building a strong team collaboration culture   

  • Additional responsibilities, as required  

Minimum Qualifications 

  • Bachelor’s degree from an accredited college or university, or an equivalent combination of education and experience   

  • A minimum of 5 years of progressively responsible administrative, operations, project management, or related experience 

  • Strong verbal and written communication skills 

  • Proven organization skills and flexibility when it comes to balancing priorities 

Additional Qualifications   

  • Passion for the mission of RMI   

  • Caribbean experience highly desired  

  • Experience with Salesforce, Adaptive, Mavenlink, and SharePoint 

  • Strong team and interpersonal skills and the ability to work independently

  • Proficient budgeting, finance, and project management skills   

  • Demonstrable problem-solving skills   

  • Ability to effectively multitask   

  • Good judgement and strong decision-making ability  

Location: 

The position will remain remote through the COVID-19 pandemic. Once the COVID-19 situation improves, this role may be based out of one of our offices in Washington, D.C., Boulder, Colorado, a Caribbean Island, or other locations as discussed during the hiring process. This will be discussed further throughout the interview process.

Important Note: As a U.S. federal contractor, RMI must comply with requirements outlined Executive Order Ensuring Adequate COVID Safety Protocols for Federal Contractors. This Executive Order requires that all federal contractors and subcontractors mandate and verify that all U.S. based employees are fully vaccinated against COVID-19. If you are based in the U.S., you will be required to provide proof of full vaccination status as a condition of employment. You may request an accommodation for medical or religious reasons. If you are based outside of the U.S., this requirement does not apply.

Compensation: 

The starting salary range for this position is $63,000 - $74,000. This is dependent on experience that will be discussed and vetted through the interview process. This position also includes an additional 5% bonus target.

Benefits 

We offer a comprehensive benefits package including: 

  • Medical, Dental, Vision Insurance 

  • 403b Retirement Options (5% match immediately) 

  • Life, AD&D, Short Term and Long-Term Disability 

  • Professional and personal development (including LinkedIn Learning access) 

  • Generous paid time off 

  • Parental leave 

  • Commuter and Wellness Benefits 

  • Casual work environment 

RMI is an equal opportunity employer with all qualified applicants who will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Diversity     

Increasing the diversity of thought, perspectives, ideas and opinions within RMI is a critical change element supporting our long-term sustainability and mission to build a clean, prosperous, and secure energy future.    

We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment or other social identities—is critical to the success of each RMIer and collectively as an organization. This ensures that we:    

  • Have the different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.    

  • Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported, and valued.    

  • Effectively connect, communicate and build long-lasting relationships with decision makers, stakeholders, and constituents within diverse communities.    

RMI is an equal opportunity employer with all qualified applicants who will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About RMI  

RMI transforms the global energy system to secure a clean, prosperous, zero-carbon future for all. That is our mission. That is our passion. And every day, every member of our team of nearly 280 works relentlessly to achieve it. We are driving the global energy transition from fossil fuels to efficiency and renewables by working in partnership with businesses, communities, institutions, and entrepreneurs to advance market-based solutions. We achieve this by developing breakthrough ideas, testing and refining them, reshaping markets, and bringing solutions to scale. RMI is an independent 501(c)(3) nonprofit organization with an annual budget of $70 million and offices in Basalt and Boulder, Colorado; New York City; Oakland, California; Washington, D.C.; and Beijing, China.