Position Description:The Field Event Coordinator is responsible for planning, coordinating, and executing events held at onsite and offsite locations. The role involves managing all logistical elements of field-based events, including site selection, vendor management, shipping logistics, coordination of event staff, and ensuring that the event runs smoothly from start to finish. This individual will be the primary point of contact for field events, working with cross-functional teams to meet event objectives and deliver a positive experience for attendees.  Major Job Responsibilities:Event Planning and Coordination:  <ul style=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;">Oversee all logistics for field-based events, including location selection, vendor coordination, shipping logistics, attendee management, and transportation</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Collaborate with internal teams (marketing, sales, sponsorship, design) to define event objectives, timelines, and key deliverables</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Develop and manage event timelines, budgets, and checklists, ensuring all event components are on track</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Negotiate contracts with vendors, suppliers, and venues, and ensure all agreements are executed smoothly</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Handle event staffing needs, including internal recruitment, training, and management of event staff</li></ul>Execution of Events:  <ul style=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Onsite presence to ensure successful setup, coordination, management, and breakdown of events</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Supervise event staff to ensure all aspects of the event are executed according to plan</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Troubleshoot any challenges that arise before, during, or after the event to ensure seamless delivery </li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Ensure all safety protocols and regulations are adhered to for each event.  </li></ul>Post-Event Responsibilities:  <ul style=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Collect feedback and event data to assess success and areas of improvement</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Complete post-event reports and provide recommendations for future field events</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Manage event budget and reconcile expenses after each event</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Manage leads collected at events through post-event communications</li></ul>Communication and Relationship Management:  <ul style=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Serve as point of contact for event stakeholders, including sponsors, vendors, and clients</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Build and maintain relationships with external partners and vendors, to ensure continued collaboration and support</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Communicate event details clearly and regularly with the internal team and stakeholders</li></ul> Position Requirements:<ul style=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;text-align:start;">Bachelor's degree in Event Planning, Hospitality, Marketing, or a related field</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">2-4 years of experience in event planning or coordination, particularly in field or offsite events</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Excellent organizational skills and ability to manage multiple tasks simultaneously</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Strong communication skills, both written and verbal</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Ability to work well under pressure and adapt to changes in a fast-paced environment</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Proficient in event management software (e.g., Cvent, Eventbrite), Monday, Microsoft Office Suite, and/or Google Workspace</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Attention to detail and problem-solving skills</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Ability to work flexible hours, including weekends and evenings, as necessary</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Ability to stand for extended periods and lift up to 30 pounds</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Ability to travel to various event locations as needed; US passport required</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">This is a full-time position requiring both office and onsite work</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Occasional evening and weekend work required depending on event schedule</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Preferred Qualifications:</li><li style="font-size:11pt;list-style:none;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><ul style=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Experience in field marketing or brand activation events</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Project management certification (e.g., PMP)</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Knowledge of budgeting and financial reporting for events</li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;">Familiarity with social media marketing and event promotion</li></ul></li></ul>FlexGen provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, FlexGen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. FlexGen expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. To the extent permitted by law, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing.

FlexGen delivers the best integrated energy storage systems by taking a functionality and software-first approach. We fundamentally turn battery energy storage systems on, deliver advanced functionality through the HybridOS&trade; energy management system platform, and integrate with the best energy storage hardware systems available. We are hardware agnostic and have flexible approaches to delivering systems that empower our customers to procure hardware or FlexGen to provide hardware as part of a complete system solution.&nbsp;

Field Event Coordinator

Position Description:The Field Event Coordinator is responsible for planning, coordinating, and executing events held at onsite and offsite locations. The role involves managing all logistical elements of field-based events, including site selection, vendor management, shipping logistics, coordination of event staff, and ensuring that the event runs smoothly from start to finish. This individual will be the primary point of contact for field events, working with cross-functional teams to meet event objectives and deliver a positive experience for attendees.&nbsp; Major Job Responsibilities:Event Planning and Coordination:&nbsp;&nbsp;<ul><li>Oversee all logistics for field-based events, including location selection, vendor coordination, shipping logistics, attendee management, and transportation</li><li>Collaborate with internal teams (marketing, sales, sponsorship, design) to define event objectives, timelines, and key deliverables</li><li>Develop and manage event timelines, budgets, and checklists, ensuring all event components are on track</li><li>Negotiate contracts with vendors, suppliers, and venues, and ensure all agreements are executed smoothly</li><li>Handle event staffing needs, including internal recruitment, training, and management of event staff</li></ul>Execution of Events:&nbsp;&nbsp;<ul><li>Onsite presence to ensure successful setup, coordination, management, and breakdown of events</li><li>Supervise event staff to ensure all aspects of the event are executed according to plan</li><li>Troubleshoot any challenges that arise before, during, or after the event to ensure seamless delivery&nbsp;</li><li>Ensure all safety protocols and regulations are adhered to for each event.&nbsp;&nbsp;</li></ul>Post-Event Responsibilities:&nbsp;&nbsp;<ul><li>Collect feedback and event data to assess success and areas of improvement</li><li>Complete post-event reports and provide recommendations for future field events</li><li>Manage event budget and reconcile expenses after each event</li><li>Manage leads collected at events through post-event communications</li></ul>Communication and Relationship Management:&nbsp;&nbsp;<ul><li>Serve as point of contact for event stakeholders, including sponsors, vendors, and clients</li><li>Build and maintain relationships with external partners and vendors, to ensure continued collaboration and support</li><li>Communicate event details clearly and regularly with the internal team and stakeholders</li></ul> Position Requirements:<ul><li>Bachelor's degree in Event Planning, Hospitality, Marketing, or a related field</li><li>2-4 years of experience in event planning or coordination, particularly in field or offsite events</li><li>Excellent organizational skills and ability to manage multiple tasks simultaneously</li><li>Strong communication skills, both written and verbal</li><li>Ability to work well under pressure and adapt to changes in a fast-paced environment</li><li>Proficient in event management software (e.g., Cvent, Eventbrite), Monday, Microsoft Office Suite, and/or Google Workspace</li><li>Attention to detail and problem-solving skills</li><li>Ability to work flexible hours, including weekends and evenings, as necessary</li><li>Ability to stand for extended periods and lift up to 30 pounds</li><li>Ability to travel to various event locations as needed; US passport required</li><li>This is a full-time position requiring both office and onsite work</li><li>Occasional evening and weekend work required depending on event schedule</li><li>Preferred Qualifications:</li><li><ul><li>Experience in field marketing or brand activation events</li><li>Project management certification (e.g., PMP)</li><li>Knowledge of budgeting and financial reporting for events</li><li>Familiarity with social media marketing and event promotion</li></ul></li></ul>FlexGen provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, FlexGen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&nbsp;FlexGen expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.&nbsp;To the extent permitted by law, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing.&nbsp;

Field Event Coordinator

About the Job

About the Company

FlexGen

Similar Jobs

Online Events & Community Volunteer: 4WARD.earth 🌎

Online Events & Community Volunteer: 4WARD.earth 🌎

Field Marketing and Events Coordinator

Field Marketing and Events Coordinator

Event Manager

Event Manager

Events Manager

Events Manager

Marketing / Events Coordinator

Marketing / Events Coordinator

Senior Program Associate, Events

Senior Program Associate, Events

Fractional/Freelance Events Manager (initial 6 month engagement)

Fractional/Freelance Events Manager (initial 6 month engagement)

Administrative Assistant & Events Coordinator

Administrative Assistant & Events Coordinator

Speaker & Special Projects Coordinator (Temporary Employee)

Speaker & Special Projects Coordinator (Temporary Employee)

Workforce Co-ordinator

Workforce Co-ordinator