Location:Memphis, Tennessee, United StatesJob ID: R0105731Date Posted:2025-09-04Company Name:HITACHI AMERICA, LTD.Profession (Job Category):Administration &amp; FacilitiesJob Schedule: Full timeRemote:NoJob Description:Site Office AdministratorCompany: Hitachi Particle Engineering and Services, Inc.Division: Particle Therapy DivisionLocation: Memphis, TNStatus: 6 months Temp to PermSummary:Hitachi Particle Engineering and Services, Inc. is the world's leading commercial supplier of ion linear accelerator systems. We specialize in the development, production, installation and servicing of low-cost compact ion linear accelerators (linacs) using radiofrequency quadrupole (RFQ) linac and drift-tube linac (DTL) technology.  Our company is dedicated to using this position of leadership to provide the highest quality and most reliable commercial ion linac systems to meet the needs of customers in medical, industrial, and research applications. Position Summary:We are seeking a detail-oriented and experienced Office Administrator to support the Particle Therapy Division (PTD) Service &amp; Maintenance Organization (SMO) at our U.S. site office located within a customer hospital, with additional remote support responsibilities for another U.S. site location. This role plays a critical part in managing day-to-day office operations and spare parts asset logistics, while ensuring compliance with all regulatory and quality standards.The Site Office Administrator will report directly to the Manager, Administration &amp; Procurement and work closely with the Site Service Managers, providing administrative support to both the local and remote SMO teams.Responsibilities include but are not limited to:<ul><li>Provide comprehensive administrative support to the Service &amp; Maintenance Organization (SMO) staff.</li><li>Coordinate import, export, and domestic shipments for parts and tools entering or leaving the site.</li><li>Support material management, including organization of warehouse inventory and parts shipping/receiving.</li><li>Manage procurement and payment processing for spare parts, consumables, and office supplies.</li><li>Assist with site operations, vendor coordination, and accounting processes.</li><li>Maintain Quality Management System (QMS) compliance by handling QA and engineering documentation in accordance with FDA and OSHA regulations.</li><li>Monitor and update equipment calibration records.</li><li>Support the coordination and tracking of safety trainings and related documentation.</li><li>Maintain organized accounting records as directed by management.</li><li>Assist management in preparing internal reports, documents, and presentations.</li><li>Support Human Resources with onboarding tasks and document control.</li><li>Participate in special projects and initiatives as required.</li></ul>Basics Qualifications:<ul><li>High school diploma or equivalent, post-Secondary education in administration, business, or related field (preferred).</li><li>3-5 years of experience working as an Administrative Assistant and or inventory management filed.</li><li>Must pass hospital’s new employee screening as required and administered by Human Resources.</li><li>Proven ability to take direction well, follow through on assigned tasks, and work cooperatively under supervision.</li><li>Must be reliable, accountable, and able to follow instructions from managers without resistance or defiance.</li><li>Knowledge of office management, company office procedures, and company policies.</li><li>Excellent verbal, written and interpersonal communication skills.</li><li>Friendly professional demeanor and team player.</li><li>Strong organization skills, time management skills and problem-solving skills.</li><li>Ability to build rapport with clients, customers, and SMO site staff.</li><li>High Level of accuracy and attention to detail.</li><li>Ability to multitask and manage multiple projects simultaneously.</li><li>Being able to enjoy working in a diverse multicultural environment.</li></ul>Technical:<ul><li>Proficiency in the Microsoft Office suite of applications—Word, Excel, and PowerPoint</li></ul>Additional Qualifications:<ul><li>Bilingual (Japanese) is not required but helpful.</li><li>SAP software experience is helpful but not required.</li></ul>PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:Lift and carry 10 pounds infrequently.  Communicate by speech and hearing continuously.  Communicate by telephone and in person.  Use personal computer, telephone, and general office equipment.  Visual acuity needed for computer use, and the reading of documents. Manual dexterity needed for keyboard and calculator use.  Movement within office and warehouse. MENTAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:Ability to perform under pressure and under tight deadlines. Influencing skills.  Complex English reading and writing, and math skills. Perception, comprehension, and analysis. Independent judgment and initiative.Job conditions:Works alone and with others in a general office environment, and at the hospital warehouse. Equal Opportunity Employer M/F/D/VEqual Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world&rsquo;s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries.

Site Office Administrator

Location:Memphis, Tennessee, United StatesJob ID: R0105731Date Posted:2025-09-04Company Name:HITACHI AMERICA, LTD.Profession (Job Category):Administration &amp; FacilitiesJob Schedule:&nbsp;Full timeRemote:NoJob Description:Site Office AdministratorCompany: Hitachi Particle Engineering and Services, Inc.Division: Particle Therapy DivisionLocation: Memphis, TNStatus: 6 months Temp to PermSummary:Hitachi Particle Engineering and Services, Inc. is the world's leading commercial supplier of ion linear accelerator systems. We specialize in the development, production, installation and servicing of low-cost compact ion linear accelerators (linacs) using radiofrequency quadrupole (RFQ) linac and drift-tube linac (DTL) technology.&nbsp; Our company is dedicated to using this position of leadership to provide the highest quality and most reliable commercial ion linac systems to meet the needs of customers in medical, industrial, and research applications.&nbsp;Position Summary:We are seeking a detail-oriented and experienced Office Administrator to support the Particle Therapy Division (PTD) Service &amp; Maintenance Organization (SMO) at our U.S. site office located within a customer hospital, with additional remote support responsibilities for another U.S. site location. This role plays a critical part in managing day-to-day office operations and spare parts asset logistics, while ensuring compliance with all regulatory and quality standards.The Site Office Administrator will report directly to the Manager, Administration &amp; Procurement and work closely with the Site Service Managers, providing administrative support to both the local and remote SMO teams.Responsibilities include but are not limited to:<ul><li>Provide comprehensive administrative support to the Service &amp; Maintenance Organization (SMO) staff.</li><li>Coordinate import, export, and domestic shipments for parts and tools entering or leaving the site.</li><li>Support material management, including organization of warehouse inventory and parts shipping/receiving.</li><li>Manage procurement and payment processing for spare parts, consumables, and office supplies.</li><li>Assist with site operations, vendor coordination, and accounting processes.</li><li>Maintain Quality Management System (QMS) compliance by handling QA and engineering documentation in accordance with FDA and OSHA regulations.</li><li>Monitor and update equipment calibration records.</li><li>Support the coordination and tracking of safety trainings and related documentation.</li><li>Maintain organized accounting records as directed by management.</li><li>Assist management in preparing internal reports, documents, and presentations.</li><li>Support Human Resources with onboarding tasks and document control.</li><li>Participate in special projects and initiatives as required.</li></ul>Basics Qualifications:<ul><li>High school diploma or equivalent, post-Secondary education in administration, business, or related field (preferred).</li><li>3-5 years of experience working as an Administrative Assistant and or inventory management filed.</li><li>Must pass hospital’s new employee screening as required and administered by Human Resources.</li><li>Proven ability to take direction well, follow through on assigned tasks, and work cooperatively under supervision.</li><li>Must be reliable, accountable, and able to follow instructions from managers without resistance or defiance.</li><li>Knowledge of office management, company office procedures, and company policies.</li><li>Excellent verbal, written and interpersonal communication skills.</li><li>Friendly professional demeanor and team player.</li><li>Strong organization skills, time management skills and problem-solving skills.</li><li>Ability to build rapport with clients, customers, and SMO site staff.</li><li>High Level of accuracy and attention to detail.</li><li>Ability to multitask and manage multiple projects simultaneously.</li><li>Being able to enjoy working in a diverse multicultural environment.</li></ul>Technical:<ul><li>Proficiency in the Microsoft Office suite of applications—Word, Excel, and PowerPoint</li></ul>Additional Qualifications:<ul><li>Bilingual (Japanese) is not required but helpful.</li><li>SAP software experience is helpful but not required.</li></ul>PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:Lift and carry 10 pounds infrequently.&nbsp; Communicate by speech and hearing continuously.&nbsp; Communicate by telephone and in person.&nbsp; Use personal computer, telephone, and general office equipment.&nbsp; Visual acuity needed for computer use, and the reading of documents. Manual dexterity needed for keyboard and calculator use.&nbsp; Movement within office and warehouse.&nbsp;MENTAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:Ability to perform under pressure and under tight deadlines. Influencing skills.&nbsp; Complex English reading and writing, and math skills. Perception, comprehension, and analysis. Independent judgment and initiative.Job conditions:Works alone and with others in a general office environment, and at the hospital warehouse.&nbsp;Equal Opportunity Employer M/F/D/VEqual Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.

Site Office Administrator

About the Job

About the Company

HITACHI ENERGY

Similar Jobs

Executive Assistant

Executive Assistant

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Admin Assistant

Admin Assistant

Assistant Site Manager

Assistant Site Manager

Site Support Coordinator

Site Support Coordinator

Office Manager I

Office Manager I

Admin Assistant, Engineering

Admin Assistant, Engineering

Administrative Assistant I

Administrative Assistant INew

Administrative Assistant I

Administrative Assistant INew