<h3>At Repsol, we are committed to equality and do not request personal information.</h3><div><div><div><div><h3>We believe that diversity contributes to innovative ideas and provides added value that enables us to benefit from mutual learning and perform our best work. Here, what counts is your experience and your ability to create value. We offer you the opportunity to grow professionally, develop your career with challenging projects and collaborate with talented people worldwide. As a company committed to diversity and inclusion, we encourage all professionals who meet the job description requirements to apply.</h3></div></div></div></div>Location: Anchorage, Alaska Business Unit: Alaska Business Unit Company: Repsol Employment Type: Full-Time | Onsite<h2></h2>Position SummaryRepsol is seeking a highly organized and experienced Administrative Assistant / Office Coordinator to support the Alaska Business Unit onsite at our Anchorage office. This role provides comprehensive administrative and office coordination support to the Business Unit Director and broader team. The ideal candidate will be proactive, detail-oriented, and capable of managing a wide range of administrative, logistical, and operational responsibilities in a dynamic and fast-paced environment.<h3></h3>Key ResponsibilitiesAdministrative Support<ul><li>Manage calendars, appointments, and agendas for leadership and team events.</li><li>Prepare correspondence, reports, presentations, and internal communications.</li><li>Coordinate meetings, including scheduling, logistics, and visitor support.</li><li>Answer and direct phone calls; manage mail and shipping logistics.</li><li>Maintain filing systems and retrieve documents as needed.</li><li>Support expense reporting and provide guidance on submission procedures.</li><li>Track and reconcile vacation requests for internal reporting.</li><li>Assist with conference room reservations and ensure A/V readiness.</li><li>Coordinate IT support requests and onboarding needs for new hires.</li></ul>Office Coordination<ul><li>Oversee daily office operations, including supplies, equipment, and vendor coordination.</li><li>Serve as the primary point of contact for facility-related matters.</li><li>Support onboarding logistics for new employees and contractors.</li></ul>Travel &amp; Expense (Concur)<ul><li>Arrange complex travel itineraries for Directors and external guests.</li><li>Coordinate with travel and transportation agencies as needed.</li><li>Prepare and submit expense reports on behalf of leadership.</li><li>Provide Concur support to staff with travel or expense-related questions.</li></ul>Procurement &amp; Finance (SAP)<ul><li>Create purchase requisitions, purchase orders, and service entry sheets.</li><li>Process invoices and follow up on payments.</li><li>Support IT and External Relations with material purchasing.</li><li>Assist with contractor onboarding/offboarding and timesheet coordination.</li><li>Support contract holders with P2P notifications and outline agreements.</li></ul>Required Qualifications<ul><li>Legal authorization to work in the U.S. without current or future sponsorship.</li><li>Minimum of 5 years of administrative or office coordination experience, preferably in energy, oil &amp; gas, or a related industry.</li><li>High school diploma or equivalent required; additional education or certifications a plus.</li><li>Proficiency in Microsoft Office Suite, SAP, and Concur.</li><li>Strong understanding of standard administrative practices and office procedures.</li><li>Proven ability to work independently, manage multiple priorities, and meet deadlines.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, planning, and problem-solving abilities.</li><li>Customer service mindset with strong interpersonal skills.</li></ul>Repsol is an Equal Opportunity Employer M/F/Disability/Veteran#LI-CR1Required skills:Concur Invoice, Concur Travel and Expense, Office Administration, Office Coordination, SAP Applications, SAP Concur, Scheduling

<div class="org-about-module-wrapper org-about-module__card-spacing" tabindex="-1" data-artdeco-is-focused="true">
<div>
<div class="org-about-module__description">
<div id="ember56" class="ember-view organization-about-module__content-consistant-cards-description">CONNECTING POWER, PROJECTS &amp; PEOPLE ConnectGen is developing renewable energy and energy storage projects across North America. As our existing infrastructure ages, it is vital to tap into our country's endless resources and develop projects that will provide long-term, cost effective, clean energy solutions. ConnectGen is wholly-owned by Repsol, a global multi-energy company that leads the energy transition and has set itself the goal of being zero net emissions by 2050.</div>
</div>
</div>
</div>

Administrative Assistant / Office Coordinator

<h3>At Repsol, we are committed to equality and do not request personal information.</h3><div><div><div><div><h3>We believe that diversity contributes to innovative ideas and provides added value that enables us to benefit from mutual learning and perform our best work. Here, what counts is your experience and your ability to create value. We offer you the opportunity to grow professionally, develop your career with challenging projects and collaborate with talented people worldwide. As a company committed to diversity and inclusion, we encourage all professionals who meet the job description requirements to apply.</h3></div></div></div></div>Location:&nbsp;Anchorage, Alaska Business Unit:&nbsp;Alaska Business Unit Company:&nbsp;Repsol Employment Type:&nbsp;Full-Time | Onsite<h2></h2>Position SummaryRepsol is seeking a highly organized and experienced Administrative Assistant / Office Coordinator to support the Alaska Business Unit onsite at our Anchorage office. This role provides comprehensive administrative and office coordination support to the Business Unit Director and broader team. The ideal candidate will be proactive, detail-oriented, and capable of managing a wide range of administrative, logistical, and operational responsibilities in a dynamic and fast-paced environment.<h3></h3>Key ResponsibilitiesAdministrative Support<ul><li>Manage calendars, appointments, and agendas for leadership and team events.</li><li>Prepare correspondence, reports, presentations, and internal communications.</li><li>Coordinate meetings, including scheduling, logistics, and visitor support.</li><li>Answer and direct phone calls; manage mail and shipping logistics.</li><li>Maintain filing systems and retrieve documents as needed.</li><li>Support expense reporting and provide guidance on submission procedures.</li><li>Track and reconcile vacation requests for internal reporting.</li><li>Assist with conference room reservations and ensure A/V readiness.</li><li>Coordinate IT support requests and onboarding needs for new hires.</li></ul>Office Coordination<ul><li>Oversee daily office operations, including supplies, equipment, and vendor coordination.</li><li>Serve as the primary point of contact for facility-related matters.</li><li>Support onboarding logistics for new employees and contractors.</li></ul>Travel &amp; Expense (Concur)<ul><li>Arrange complex travel itineraries for Directors and external guests.</li><li>Coordinate with travel and transportation agencies as needed.</li><li>Prepare and submit expense reports on behalf of leadership.</li><li>Provide Concur support to staff with travel or expense-related questions.</li></ul>Procurement &amp; Finance (SAP)<ul><li>Create purchase requisitions, purchase orders, and service entry sheets.</li><li>Process invoices and follow up on payments.</li><li>Support IT and External Relations with material purchasing.</li><li>Assist with contractor onboarding/offboarding and timesheet coordination.</li><li>Support contract holders with P2P notifications and outline agreements.</li></ul>Required Qualifications<ul><li>Legal authorization to work in the U.S.&nbsp;without current or future sponsorship.</li><li>Minimum of 5 years of administrative or office coordination experience, preferably in energy, oil &amp; gas, or a related industry.</li><li>High school diploma or equivalent&nbsp;required; additional education or certifications a plus.</li><li>Proficiency in Microsoft Office Suite, SAP, and Concur.</li><li>Strong understanding of standard administrative practices and office procedures.</li><li>Proven ability to work independently, manage multiple priorities, and meet deadlines.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, planning, and problem-solving abilities.</li><li>Customer service mindset with strong interpersonal skills.</li></ul>Repsol is an Equal Opportunity Employer M/F/Disability/Veteran#LI-CR1Required skills:Concur Invoice, Concur Travel and Expense, Office Administration, Office Coordination, SAP Applications, SAP Concur, Scheduling

Administrative Assistant / Office Coordinator

About the Job

About the Company

ConnectGen

Similar Jobs

Project Administrative Assistant

Project Administrative Assistant

Executive Assistant

Executive Assistant

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

Administrative Assistant II