Location:Dammam, Eastern Region, Saudi ArabiaJob ID: R0105736Date Posted:2025-09-11Company Name:HITACHI ENERGY LTDProfession (Job Category):Administration &amp; FacilitiesJob Schedule: Full timeRemote:NoJob Description:The opportunityAttend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the public, clients and customers. Provide an auxiliary service to a Business Unit, Division, Country or Group.  How you’ll make an impact<ul><li>Coordinating office activities and operations to secure efficiency and compliance to company policies.</li><li>Monitor visitor access and maintain security awareness and coordinate with Security for the registration of the visitors and control inventory relevant to reception area.</li><li>Receive and sort mail &amp; fax and deliveries.</li><li>Answer telephone, screen and direct calls and Provide information to if require.</li><li>Take and relay shipments from DHL and TNT supervise the activity of clinic and request the medical items and greet people entering organization.</li><li>Direct people to correct destination and deal with queries from the public and customers.</li><li>Schedule appointments for the visitors and monitor and maintain office equipment (Fax, copy machine).</li><li>Tidy and maintain the reception area to keep visitors record and coordinate office activities and operations to secure efficiency and compliance with company policies.</li><li>Regular check of Admin workflow, print each request and forward to the admin staff concerned for necessary action. Handle &amp; Control office supplies requisition in coordination W/ SCM.</li><li>Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.</li><li>Assisting the Reception area in attending &amp; answering income calls and sending faxes.</li><li> Implement accurate filing, documentation controls, archiving for Admin activities.</li><li>Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.</li><li>Supervise the transportation requests and organize the drivers dispatch and supervise and request Kitchen Supplies.</li><li>Coordination with the regional Admin staff when required and process of Individual Telephone Bill Payment.</li><li>Arrangements of meeting rooms for the training event (snacks + Lunch) and support the business to arrange all events as well and receive and review for hotels invoices, rent-a -car invoices , compounds invoices.</li><li>Case by case study for top confidential cases which referred by Hitachi management for evaluation.</li><li>Prepare the monthly payment requests for Canteen subs.</li><li>Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.</li><li>Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</li></ul>Your background<ul><li>Diploma or bachelor's degree in business administration or equivalent work experience.</li><li>Experience 2-3 years.</li><li>Skill, excellent verbal and written communication, customer services orientation, problem solving skill</li><li>Proficiency in both spoken &amp; written English language is required.</li></ul><h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. </h2>

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world&rsquo;s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries.

Admin support officer

Location:Dammam, Eastern Region, Saudi ArabiaJob ID: R0105736Date Posted:2025-09-11Company Name:HITACHI ENERGY LTDProfession (Job Category):Administration &amp; FacilitiesJob Schedule:&nbsp;Full timeRemote:NoJob Description:The opportunityAttend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the public, clients and customers. Provide an auxiliary service to a Business Unit, Division, Country or Group. &nbsp;How you’ll make an impact<ul><li>Coordinating office activities and operations to secure efficiency and compliance to company policies.</li><li>Monitor visitor access and maintain security awareness and coordinate with Security for the registration of the visitors and control inventory relevant to reception area.</li><li>Receive and sort mail &amp; fax and deliveries.</li><li>Answer telephone, screen and direct calls and Provide information to if require.</li><li>Take and relay shipments from DHL and TNT supervise the activity of clinic and request the medical items and greet people entering organization.</li><li>Direct people to correct destination and deal with queries from the public and customers.</li><li>Schedule appointments for the visitors and monitor and maintain office equipment (Fax, copy machine).</li><li>Tidy and maintain the reception area to keep visitors record and coordinate office activities and operations to secure efficiency and compliance with company policies.</li><li>Regular check of Admin workflow, print each request and forward to the admin staff concerned for necessary action. Handle &amp; Control office supplies requisition in coordination W/ SCM.</li><li>Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.</li><li>Assisting the Reception area in attending &amp; answering income calls and sending faxes.</li><li>&nbsp;Implement accurate filing, documentation controls, archiving for Admin activities.</li><li>Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.</li><li>Supervise the transportation requests and organize the drivers dispatch and supervise and request Kitchen Supplies.</li><li>Coordination with the regional Admin staff when required and process of Individual Telephone Bill Payment.</li><li>Arrangements of meeting rooms for the training event (snacks + Lunch) and support the business to arrange all events as well and receive and review for hotels invoices, rent-a -car invoices , compounds invoices.</li><li>Case by case study for top confidential cases which referred by Hitachi management for evaluation.</li><li>Prepare the monthly payment requests for Canteen subs.</li><li>Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.</li><li>Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</li></ul>Your background<ul><li>Diploma or bachelor's degree in business administration or equivalent work experience.</li><li>Experience 2-3 years.</li><li>Skill, excellent verbal and written communication, customer services orientation, problem solving skill</li><li>Proficiency in both spoken &amp; written English language is required.</li></ul><h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.&nbsp;</h2>

Admin support officer

About the Job

About the Company

HITACHI ENERGY

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