At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.Facilities Coordinator - SalemJob Function SummaryProvide administrative and facility support for Operation Centers in the Southern Region- including Salem, Newberg, Sheridan and Woodburn. Key Job InformationFacilities Coordinator 6251Grade 4Career Level: B3Senior: Requires specialized skills or is multiskilled, developed through job-related training and considerable on-the-job experienceCompletes work with a limited degree of supervisionLikely to act as an informal resource for associates with less experienceKey ResponsibilitiesContract Administration/Procurement Support Tracks and ensures timely renewal of term purchase orders; anticipates, identifies and reports contract issues and conflicts; resolves invoicing problems and verifies contract terms; prepares purchase requisitions, ensuring accurate and timely processing and disposition of accounts payable invoices; tracks status of all purchase requisitions and purchase orders; coordinates with Sourcing and Contracts staff to ensure compliance with all corporate policies; administers service contract(s) for managers; coordinates with Accounts Payable to resolve invoicing issues; coordinates with vendors to ensure on-time delivery of materials and services.Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; supports purchasing card reimbursement for Operations.General Administrative Support Provides backup to managers as needed; coordinates work order tracking and reports; coordinates inspections and work with vendors; assists in department and vendor badge access requests and CIP training; picks up and distributes mail; maintains supplies of items such as office supplies and other consumables; performs facility walk down and periodic inspections of offices and equipment and submits work orders as necessary for facility or equipment repairs; supports prioritization/escalation of facility and equipment repairs as needed.Initiates the request for facility repairs, greeting and providing vendor access to complete the move or repair.Supports the administrative activities (tracking, scheduling, form submission, etc.) of various operations/facility programs as necessary (examples: operator certification, personal protective equipment stipend management, etc.); utilizes program tools and standards for more efficient operation and communication to leadership.Supports logistics support during storm events for line crews.Work Process Owns and improves work processes; monitors processes and troubleshoots and resolves issues, including complex or unusual issues.Education/Experience/CertificationsEducation Requires a high school diploma or equivalent. Associate’s degree is preferred.Experience Preferred: five or more years in contracting, budgeting, administrative or related field.Competencies (Knowledge, Skills, Abilities)Functional CompetenciesIntermediate skills in writing, including the meaning and spelling of words, rules of composition and grammarIntermediate skills in accounts payable and accounts receivableIntermediate knowledge of corporate budgeting process and reportsIntermediate computer skills using computer systems used by the departmentIntermediate knowledge of contracting policy, processes and proceduresIntermediate knowledge of clerical/administrative procedures, requirements and techniques involved in carrying out the work of an organizationIntermediate skills in applying procedures and practices within the framework of established guidelinesGeneral CompetenciesIntermediate decision-making skillsIntermediate diplomacy skillsIntermediate organization and prioritization skillsIntermediate problem-solving skillsIntermediate written and oral communication skillsPhysical and Cognitive DemandsCognitive LevelIntermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.CognitiveAbility to adhere to set response times, deadlines and time-sensitive tasksAbility to follow accuracy standardsAbility to follow through on decision-making tasksAbility to interact effectively and collaboratively within a team environmentAbility to communicate and problem solve when under stressAbility to respond and adapt to frequent changeAbility to accept and demonstrate self-awareness when provided constructive feedbackAbility to discern feedback and acknowledge ownership of areas of improvementAbility to avoid future mistakes by applying reasonable skills to new but similar work situations or tasksAbility to successfully collaborate with peers, managers and others within the organizationDemonstrates sound memoryAbility to process new information to be applied consistently to work tasksSchedule/Attendance☒   Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule☒   Ability to work long hours☒   Ability to work a variable schedule☒   Ability to report to work and perform work during periods of severe inclement weather☒   Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendancePhysical Capabilities☒   Does the job require a valid driver’s license?  Yes☒   Driving/travel/commute: Frequently (at least once a week or more)☒   Computer use (use computer regularly for entire work shift)☒   Lifting/pushing/pulling (check appropriate weight): Up to 50 lb☒   Carrying (check appropriate weight): Up to 50 lbEnvironment - Indoor/Outdoor☒   Office environmentCompensation Range:$26.46 - $39.69Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis.PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click <a href="https://portlandgeneral.com/hrcs5511">here</a>.Join us today and power your potential!Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.PGE is an equal opportunity employer and is committed to fostering a workplace where employees feel connected, valued, and empowered to thrive. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Recruiter associated with the job posting. You may also make this request by contacting <a href="mailto:talentacquisition@pgn.com">talentacquisition@pgn.com</a> or by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process. To be considered for this position, please complete the following employment application by the posting close date.  Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.

For generations, we&rsquo;ve been powering lives and we are committed to representing social, economic, and environmental progress. Energy is essential to everyday life and when disaster strikes, we&rsquo;re proud to spring into action to support our community. Whether it&rsquo;s powering our customers&rsquo; lives, fighting climate change, or responding in times of crisis, the stakes are high, but the work is incredibly rewarding. We&rsquo;re up for the challenge &ndash; are you? Not only are we dedicated to adapting to change, but we also create the positive progress we want to see in our communities. Our world and our industry are faced with new and exciting challenges driven by evolving technology, changing customer expectations and a shared desire for a cleaner energy future. Every day, we take new steps that get us closer to the energy transformation we want to see in Oregon. Why does this mission matter so much to the people who work at PGE? Because we live here, too.

Facilities Coordinator (Salem)

At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.Facilities Coordinator - SalemJob Function SummaryProvide administrative and facility support for Operation Centers in the Southern Region- including Salem, Newberg, Sheridan and Woodburn.&nbsp;Key Job InformationFacilities Coordinator 6251Grade 4Career Level: B3Senior: Requires specialized skills or is multiskilled, developed through job-related training and considerable on-the-job experienceCompletes work with a limited degree of supervisionLikely to act as an informal resource for associates with less experienceKey ResponsibilitiesContract Administration/Procurement Support Tracks and ensures timely renewal of term purchase orders; anticipates, identifies and reports contract issues and conflicts; resolves invoicing problems and verifies contract terms; prepares purchase requisitions, ensuring accurate and timely processing and disposition of accounts payable invoices; tracks status of all purchase requisitions and purchase orders; coordinates with Sourcing and Contracts staff to ensure compliance with all corporate policies; administers service contract(s) for managers; coordinates with Accounts Payable to resolve invoicing issues; coordinates with vendors to ensure on-time delivery of materials and services.Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; supports purchasing card reimbursement for Operations.General Administrative Support Provides backup to managers as needed; coordinates work order tracking and reports; coordinates inspections and work with vendors; assists in department and vendor badge access requests and CIP training; picks up and distributes mail; maintains supplies of items such as office supplies and other consumables; performs facility walk down and periodic inspections of offices and equipment and submits work orders as necessary for facility or equipment repairs; supports prioritization/escalation of facility and equipment repairs as needed.Initiates the request for facility repairs, greeting and providing vendor access to complete the move or repair.Supports the administrative activities (tracking, scheduling, form submission, etc.) of various operations/facility programs as necessary (examples: operator certification, personal protective equipment stipend management, etc.); utilizes program tools and standards for more efficient operation and communication to leadership.Supports logistics support during storm events for line crews.Work Process Owns and improves work processes; monitors processes and troubleshoots and resolves issues, including complex or unusual issues.Education/Experience/CertificationsEducation Requires a high school diploma or equivalent. Associate’s degree is preferred.Experience Preferred: five or more years in contracting, budgeting, administrative or related field.Competencies (Knowledge, Skills, Abilities)Functional CompetenciesIntermediate skills in writing, including the meaning and spelling of words, rules of composition and grammarIntermediate skills in accounts payable and accounts receivableIntermediate knowledge of corporate budgeting process and reportsIntermediate computer skills using computer systems used by the departmentIntermediate knowledge of contracting policy, processes and proceduresIntermediate knowledge of clerical/administrative procedures, requirements and techniques involved in carrying out the work of an organizationIntermediate skills in applying procedures and practices within the framework of established guidelinesGeneral CompetenciesIntermediate decision-making skillsIntermediate diplomacy skillsIntermediate organization and prioritization skillsIntermediate problem-solving skillsIntermediate written and oral communication skillsPhysical and Cognitive DemandsCognitive LevelIntermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.CognitiveAbility to adhere to set response times, deadlines and time-sensitive tasksAbility to follow accuracy standardsAbility to follow through on decision-making tasksAbility to interact effectively and collaboratively within a team environmentAbility to communicate and problem solve when under stressAbility to respond and adapt to frequent changeAbility to accept and demonstrate self-awareness when provided constructive feedbackAbility to discern feedback and acknowledge ownership of areas of improvementAbility to avoid future mistakes by applying reasonable skills to new but similar work situations or tasksAbility to successfully collaborate with peers, managers and others within the organizationDemonstrates sound memoryAbility to process new information to be applied consistently to work tasksSchedule/Attendance☒&nbsp;&nbsp; Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule☒&nbsp;&nbsp; Ability to work long hours☒&nbsp;&nbsp; Ability to work a variable schedule☒&nbsp;&nbsp; Ability to report to work and perform work during periods of severe inclement weather☒&nbsp;&nbsp; Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendancePhysical Capabilities☒&nbsp;&nbsp; Does the job require a valid driver’s license?&nbsp; Yes☒&nbsp;&nbsp; Driving/travel/commute: Frequently (at least once a week or more)☒&nbsp;&nbsp; Computer use (use computer regularly for entire work shift)☒&nbsp;&nbsp; Lifting/pushing/pulling (check appropriate weight): Up to 50&nbsp;lb☒&nbsp;&nbsp; Carrying (check appropriate weight): Up to 50&nbsp;lbEnvironment - Indoor/Outdoor☒&nbsp;&nbsp; Office environmentCompensation Range:$26.46 - $39.69Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis.PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click <a href="https://portlandgeneral.com/hrcs5511">here</a>.Join us today and power your potential!Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.PGE is an equal opportunity employer and is committed to fostering a workplace where employees feel connected, valued, and empowered to thrive. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Recruiter associated with the job posting. You may also make this request by contacting <a href="mailto:talentacquisition@pgn.com">talentacquisition@pgn.com</a>&nbsp;or by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process.&nbsp;To be considered for this position, please complete the following employment application by the posting close date. &nbsp;Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.

Facilities Coordinator (Salem)

About the Job

About the Company

Portland General Electric

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