<div>Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.</div>Energy Solutions is currently seeking a Part-Time Administrative Assistant to join our People and Culture team offering direct support as well as providing administrative and general staff assistance. They must be able to adjust to rapidly changing circumstances and work well under pressure as situations warrant.  This is a hybrid work opportunity with the expectation that the person filling this role will be required to work from one of our offices located in Portland, OR, Oakland, CA, or Orange, CA at least once a week.   Daily responsibilities include, but are not limited to: <ul><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Updating employee policies as needed, ensuring accuracy and confidentiality </li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Coordinating offboarding tasks for exiting staff and ensuring cross-departmental communication</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Creating new hire orientation schedules, coordinating onboarding tasks (using platforms like Monday.com) and offering support to new hires and supervisors via email</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Participating in meetings among internal departments to verify consistency and accuracy with employee data </li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Providing general administrative support, including responding to calls and emails, voicemails, and Slack messages </li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Assisting with audits and reporting such as:<ul><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Mandatory reports (ACA, BLS, and other Federal and State-mandated reports) </li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Internal reports for all departments (DEI, status changes) </li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Benefits insurance audits information gathering</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Yearly internal compliance audits (SOC2, NIST, and 401(k))</li></ul></li></ul><ul><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Supporting special HR projects, such as diversity and inclusion programs, employee surveys, and wellness programs </li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Promoting internship opportunities and program events through recruiting platforms, social media and other forms of communication</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Managing outreach and communication on behalf of the internship program to proactively build and maintain relationships with a variety of stakeholders</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Assisting with the planning and organization of internship orientations, workshops, and networking events</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Attend and participate in a variety of events acting as an ambassador for Energy Solutions by promoting recruitment and internship opportunities</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Conducting research projects related to industry trends, best practices, new technologies, and the impacts of AI on our industry</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Supporting internal and external People and Culture initiatives through networking and research</li><li style="font-family:'times new roman' , times , serif;font-size:14pt;">Performing other miscellaneous administrative duties as needed </li></ul> Minimum qualifications: <ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">HS Diploma or GED Required </li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">A minimum of 2 years of administrative work experience </li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">General understanding of basic HR functions (Talent Acquisition, onboarding, offboarding, benefits, current regulations and laws applicable to payroll and benefits)</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Excellent business writing skills with strong command of spelling, punctuation, and grammar</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Basic to intermediate skill in MS Office tools including Word, Excel and PowerPoint (Skills tests will be required during the interview process)</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Exceptional time management, organizational, and multi-tasking skills with strong attention to detail and follow up</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Excellent verbal communication skills and capable of delivering effective presentations to a variety of audiences</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Able to work independently and juggle competing priorities with minimal guidance </li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Ability to maintain confidentiality and handle sensitive information professionally</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;"> Exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills; cultural sensitivity and demonstrated ability to work with diverse groups </li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">A delightful personality and sense of humor</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Must be able to commute and work from one of our offices located in Portland, OR, Oakland, CA, Orange, CA at least once/week.</li></ul> Preferred qualifications: <ul><li style="font-size:14pt;font-family:'times new roman' , times , serif;">A Bachelor's degree in Human Resources, Business Administration, or related field preferred</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Human Resources experience </li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">Payroll certification a plus</li><li style="font-size:14pt;font-family:'times new roman' , times , serif;">SHRM-CP or PHR certification </li></ul> Compensation to commensurate with experience with the pay band of $25 - $30/Hourly <div>Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience skills can truly shine.Equal Opportunity EmployerEnergy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.Office Locations and a Remote WorkforceEnergy Solutions operates as a predominantly remote workforce with offices in  <a href="https://energy-solution.com/contact-us/">six different locations</a>. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, and Wyoming.Background Check InformationInformation will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.Reasonable Accommodations Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email <a href="mailto:accommodation@energy-solution.com">accommodation@energy-solution.com</a>.<a href="https://energy-solution.com/wp-content/uploads/2023/07/ES-Privacy-Notice-for-Job-Applicants.pdf">Privacy Notice for Job Applicants </a>  </div>

Founded in 1995, Energy Solutions is an employee-owned clean energy consulting firm defined by innovation, value, quality and reliability. Our mission is simple&mdash;to positively impact the environment through market-based, cost-effective energy, carbon, and water management solutions. Our 100+ employees strive to fulfill this mission by providing our utility, government and commercial customers with clean energy policies, programs, and projects throughout the United States. Since our inception, Energy Solutions&rsquo; core commitment has been providing professional energy efficiency consulting services through our mission-based approach.

People and Culture Administrative Assistant (Hybrid- Portland, OR/Oakland or Orange, CA)

<div>Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.</div>Energy Solutions is currently seeking a Part-Time Administrative Assistant to join our People and Culture team offering direct support as well as providing administrative and general staff assistance. They must be able to adjust to rapidly changing circumstances and work well under pressure as situations warrant.&nbsp;&nbsp;This is a hybrid work opportunity with the expectation that the person filling this role will be required to work from one of our offices located in Portland, OR, Oakland, CA, or Orange, CA at least once a week. &nbsp;&nbsp;Daily responsibilities include, but are not limited to: <ul><li>Updating employee policies as needed, ensuring accuracy and confidentiality </li><li>Coordinating offboarding tasks for exiting staff and ensuring cross-departmental communication</li><li>Creating new hire orientation schedules, coordinating onboarding tasks (using platforms like Monday.com) and offering support to new hires and supervisors via email</li><li>Participating in meetings among internal departments to verify consistency and accuracy with employee data </li><li>Providing general administrative support, including responding to calls and emails, voicemails, and Slack messages </li><li>Assisting with audits and reporting such as:<ul><li>Mandatory reports (ACA, BLS, and other Federal and State-mandated reports) </li><li>Internal reports for all departments (DEI, status changes) </li><li>Benefits insurance audits information gathering</li><li>Yearly internal compliance audits (SOC2, NIST, and 401(k))</li></ul></li></ul><ul><li>Supporting special HR projects, such as diversity and inclusion programs, employee surveys, and wellness programs&nbsp;</li><li>Promoting internship opportunities and program events through recruiting platforms, social media and other forms of communication</li><li>Managing outreach and communication on behalf of the internship program to proactively build and maintain relationships with a variety of stakeholders</li><li>Assisting with the planning and organization of internship orientations, workshops, and networking events</li><li>Attend and participate in a variety of events acting as an ambassador for Energy Solutions by promoting recruitment and internship opportunities</li><li>Conducting research projects related to industry trends, best practices, new technologies, and the impacts of AI on our industry</li><li>Supporting internal and external People and Culture initiatives through networking and research</li><li>Performing other miscellaneous administrative duties as needed&nbsp;</li></ul>&nbsp;Minimum qualifications:&nbsp;<ul><li>HS Diploma or GED Required&nbsp;</li><li>A minimum of 2 years of administrative work experience&nbsp;</li><li>General understanding of basic HR functions (Talent Acquisition, onboarding, offboarding, benefits, current regulations and laws applicable to payroll and benefits)</li><li>Excellent business writing skills with strong command of spelling, punctuation, and grammar</li><li>Basic to intermediate skill in MS Office tools including Word, Excel and PowerPoint (Skills tests will be required during the interview process)</li><li>Exceptional time management, organizational, and multi-tasking skills with strong attention to detail and follow up</li><li>Excellent verbal communication skills and capable of delivering effective presentations to a variety of audiences</li><li>Able to work independently and juggle competing priorities with minimal guidance&nbsp;</li><li>Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks</li><li>Ability to maintain confidentiality and handle sensitive information professionally</li><li> Exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills; cultural sensitivity and demonstrated ability to work with diverse groups&nbsp;</li><li>A delightful personality and sense of humor</li><li>Must be able to commute and work from one of our offices located in Portland, OR, Oakland, CA, Orange, CA at least once/week.</li></ul>&nbsp;Preferred qualifications:&nbsp;<ul><li>A Bachelor's degree in Human Resources, Business Administration, or related field preferred</li><li>Human Resources experience&nbsp;</li><li>Payroll certification a plus</li><li>SHRM-CP or PHR certification&nbsp;</li></ul>&nbsp;Compensation to commensurate with experience with the pay band of $25 - $30/Hourly&nbsp;<div>Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience skills can truly shine.Equal Opportunity EmployerEnergy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.Office Locations and a Remote WorkforceEnergy Solutions operates as a predominantly remote workforce with offices in&nbsp;&nbsp;<a href="https://energy-solution.com/contact-us/">six different locations</a>. Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, and Wyoming.Background Check InformationInformation will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.Reasonable Accommodations&nbsp;Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email <a href="mailto:accommodation@energy-solution.com">accommodation@energy-solution.com</a>.<a href="https://energy-solution.com/wp-content/uploads/2023/07/ES-Privacy-Notice-for-Job-Applicants.pdf">Privacy Notice for Job Applicants&nbsp;</a>&nbsp;&nbsp;</div>

People and Culture Administrative Assistant (Hybrid- Portland, OR/Oakland or Orange, CA)

About the Job

About the Company

Energy Solutions

Similar Jobs

People Operations Generalist Contractor

People Operations Generalist Contractor

HR Generalist

HR Generalist

HR Generalist - Field Services

HR Generalist - Field Services

People Operations Partner

People Operations Partner

Human Resources Assistant

Human Resources Assistant

Human Resources Specialist

Human Resources Specialist

Human Resources Associate (London, UK)

Human Resources Associate (London, UK)

Analyst, HR Business Partner

Analyst, HR Business Partner

People Services Specialist

People Services Specialist

Human Resources Operations Specialist (Hybrid)

Human Resources Operations Specialist (Hybrid)