Bookkeeper & AP/AR Specialist

almost 2 years ago
Full time role
San Francisco, CA, US... more
San Francisco, CA, US... more

Company

Sofar is on a mission to connect the world’s oceans. We design, build, and deploy the largest privately owned network ...

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Job Description

The Company

Sofar is on a mission to connect the world’s oceans. We design, build, and deploy the largest privately owned network of marine weather sensors to power the world’s best marine weather forecasts. Our data helps our customers to increase efficiency and reduce emissions, delivering tools to governments and other stakeholders to understand impacts of climate change on extreme weather and ocean health. We live on Planet Ocean, and our goal is to create the ocean intelligence needed to ensure a sustainable future.

The Role

With an Oceans First mission at Sofar, we are building better ocean monitoring hardware and software while also advancing the ocean intelligence community. Our ocean intelligence is industry leading with the combination of a global hardware fleet, expert data modeling, and SaaS applications that run onboard some of the largest shipping carriers. 

As a Bookkeeper you will work closely with both the finance team and individual departments in management of the company spending. On a weekly basis you will be keeping track of team budgets, categorizing daily expenditures, processing accounts payable, issuing invoices, securing timesheets, and auditing spending. We are looking for someone with exceptional attention to detail skills, a passion for numbers, and comfort managing multiple projects. 

In addition to keeping a close eye on the finances you will also play a part in our ongoing pursuit of grant projects. As you get ingrained into Sofar you will help oversee both new and existing grant proposals. This will involve budget management, coordination with teams participating in the grant project, and a close eye on the grant submission process to ensure we set ourselves up for success. 

With multiple responsibilities, we are looking for someone that is comfortable working in a startup environment and strong attention to detail skills. You will be working closely with a variety of teams in both the bookkeeping and grant writing functions. This person will need to be onsite at least 2-3 days per week but of course we are happy if you’d prefer to do all of your work from our new office space. 

Responsibilities

  • Categorize daily expenditures for accounting team and secure all necessary receipts
  • Track compliance with spending and travel policies
  • Work with fleet hardware teams (production and R&D) to accurately track inventory and manage cost tracking
  • Process accounts payable on a semiweekly basis and issue invoices as-needed. 
  • Ensure completed timesheets from team members at the end of each month
  • Audit spending to identify unnecessary services and ghost charges
  • Develop and maintain team budgets based on previous spending along with guidance from the finance team and team leads
  • Research requirements for new grant opportunities and prepare budgets documents alongside proposal teams
  • Manage existing government grant cost accounting, track spending against budget, and issues invoices to government partners as needed

About You

  • 3+ years of bookkeeping or accounting experience 
  • Extreme organization and attention to detail skills
  • Ability to interact and interface confidently with all levels of management and external stakeholders
  • Strong communication skills (both written and verbal), flexibility, and comfort with change
  • Experience with Quickbooks, Brex, bill.com, expensify, and other financial management tools
  • Previous bookkeeping experience in a startup environment is a plus

Employee Conduct

It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, customers, and vendors.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.

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