Location:Ludvika, Dalarna County, SwedenJob ID: R0110426Date Posted:2025-10-23Company Name:HITACHI ENERGY SWEDEN ABProfession (Job Category):Project/Program ManagementJob Schedule: Full timeRemote:NoJob Description:The opportunityWe are looking for a Tender Administrator to join our global tender and project documentation team at HVDC and this position is based in Ludvika. The closest team consists of other Tender Administrators, each working in HVDC EP/EPC tenders.In this role you will be responsible for Tender Administration in HVDC tenders. You are expected to ensure compliance to requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the tender.Your responsibilities<ul><li>Upload new and updated Tender Documents in DMS (Document Management System) and SMT (Specification Management Tool).</li><li>Create and maintain a document list for the ITT documents. </li><li>Import ITT and assign requirements to Tender Team.</li><li>Preparing reports and lists for tender documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.</li><li>Supporting the Tender Team with documentation questions and tasks in DMS and SMT.</li><li>Ensuring the use of standardized forms and templates in incoming and outgoing documentation, including processing of incoming and outgoing documentation when needed.</li><li>Being actively involved in process improvements of our global tender documentation processes.</li></ul>Your background<ul><li>A bachelor’s degree in a relevant field or equivalent experience in the function</li><li>Work experience as Document Control, Project Administrator or similar, is available from your previous positions.</li><li>Coordination and leadership skills and ability to see the big picture and prioritize based on strategic reasoning, are required.</li><li>Proficient computer skills and experience from any document management system are advantageous.</li><li>You are responsive and customer-oriented and have the ability to see opportunities in your work. As you are an engaged person who can speak up for your issues, you manage the work in a forward direction.</li><li>Fluency in English and Swedish is required, written and spoken alike, as you will be working as part of a global business. Additional language skills are advantageous.</li></ul>What we offer   <ul><li>Collective agreement  </li><li>Flexible working time   </li><li>Health care and wellness allowance  </li><li>Fantastic career possibilities within Hitachi Energy both within Sweden and globally  </li><li>Mentor to support you throughout onboard phase  </li><li>Various trainings and education supporting employee development​  </li><li>Diversified company with over 70+ nationalities working in Sweden </li><li>Supplementary compensation for parental leave  </li><li>Employee Benefit Portal with thousands of discounts and perks  </li><li>More benefits could be connected to this specific role  </li></ul>We offer you a role where you can grow in various ways; in terms of visibility, in your leadership and in the mindset. Don’t hesitate to apply even if you feel that you don’t fulfill all requirements!Recruiting Manager Ulrika Vidigsson, +46 725-79 60 90, will answer your questions about the position. Union representatives - Sveriges Ingenjörer: Mikael Hjort, +46 107-38 25 73; Ledarna: Frank Hollstedt, +46 107-38 70 43; Unionen: Fredrik Holmgren, +46 107-38 21 85. All other questions can be directed to Talent Partner Christian Falevik, <a href="mailto:christian.falevik@hitachienergy.com">christian.falevik@hitachienergy.com</a> <h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response. </h2>

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world&rsquo;s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries.

Tender Administrator

Location:Ludvika, Dalarna County, SwedenJob ID: R0110426Date Posted:2025-10-23Company Name:HITACHI ENERGY SWEDEN ABProfession (Job Category):Project/Program ManagementJob Schedule:&nbsp;Full timeRemote:NoJob Description:The opportunityWe are looking for a Tender Administrator to join our global tender and project documentation team at HVDC and this position is based in Ludvika. The closest team consists of other Tender Administrators, each working in HVDC EP/EPC tenders.In this role you will be responsible for Tender Administration in HVDC tenders. You are expected to ensure compliance to requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the tender.Your responsibilities<ul><li>Upload new and updated Tender Documents in DMS (Document Management System) and SMT (Specification Management Tool).</li><li>Create and maintain a document list for the ITT documents.&nbsp;</li><li>Import ITT and assign requirements to Tender Team.</li><li>Preparing reports and lists for tender documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.</li><li>Supporting the Tender Team with documentation questions and tasks in DMS and SMT.</li><li>Ensuring the use of standardized forms and templates in incoming and outgoing documentation, including processing of incoming and outgoing documentation when needed.</li><li>Being actively involved in process improvements of our global tender documentation processes.</li></ul>Your background<ul><li>A bachelor’s degree in a relevant field or equivalent experience in the function</li><li>Work experience as Document Control, Project Administrator or similar, is available from your previous positions.</li><li>Coordination and leadership skills and ability to see the big picture and prioritize based on strategic reasoning, are required.</li><li>Proficient computer skills and experience from any document management system are advantageous.</li><li>You are responsive and customer-oriented and have the ability to see opportunities in your work. As you are an engaged person who can speak up for your issues, you manage the work in a forward direction.</li><li>Fluency in English and Swedish is required, written and spoken alike, as you will be working as part of a global business. Additional language skills are advantageous.</li></ul>What we offer  &nbsp;<ul><li>Collective agreement &nbsp;</li><li>Flexible working time  &nbsp;</li><li>Health care and wellness allowance &nbsp;</li><li>Fantastic career possibilities within Hitachi Energy both within Sweden and globally &nbsp;</li><li>Mentor to support you throughout onboard phase &nbsp;</li><li>Various trainings and education supporting employee development​ &nbsp;</li><li>Diversified company with over 70+ nationalities working in Sweden </li><li>Supplementary compensation for parental leave &nbsp;</li><li>Employee Benefit Portal with thousands of discounts and perks &nbsp;</li><li>More benefits could be connected to this specific role &nbsp;</li></ul>We offer you a role where you can grow in various ways; in terms of visibility, in your leadership and in the mindset. Don’t hesitate to apply even if you feel that you don’t fulfill all requirements!Recruiting Manager Ulrika Vidigsson, +46&nbsp;725-79 60 90, will answer your questions about the position. Union representatives - Sveriges Ingenjörer: Mikael Hjort, +46 107-38 25 73; Ledarna: Frank Hollstedt, +46 107-38 70 43; Unionen: Fredrik Holmgren, +46 107-38 21 85. All other questions can be directed to Talent Partner Christian Falevik, <a href="mailto:christian.falevik@hitachienergy.com">christian.falevik@hitachienergy.com</a>&nbsp;<h2>Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a <a href="https://www.hitachienergy.com/contact-us/general-inquiry?type=I+have+a+General+question">general inquiry form</a> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</h2><h2>This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.&nbsp;</h2>

Tender Administrator

About the Job

About the Company

HITACHI ENERGY

Similar Jobs

Commercial Specialist

Commercial Specialist

Project Documentation manager

Project Documentation manager

Tendering specialist

Tendering specialist

Project Manager

Project Manager

Project Assistant (Temp)

Project Assistant (Temp)

Project Document Controller - Fixed Term Contract

Project Document Controller - Fixed Term Contract

Business Support Administrator/Location Support Coordinator

Business Support Administrator/Location Support Coordinator

Documentation Specialist

Documentation Specialist

Manager Project Documentation Management

Manager Project Documentation Management

Documentation Management Process Specialist

Documentation Management Process Specialist