Executive Assistant to the CEO

About Activate Global
Activate empowers scientists to reinvent our world and address climate change by bringing their research to market. We partner with leading funders and research institutions to offer the Activate Fellowship, providing the funding, technical support, networking, community, and time that scientists need at the outset of their entrepreneurial journey.

Activate Fellows have launched 74 new companies since 2015. These companies have raised more than $370M in follow-on funding, created more than 360 U.S.-based high-tech jobs, reached scientific breakthroughs, and defined new market categories. Activate supports fellows in Berkeley, CA, Boston, MA, New York, NY, and now supports fellows across the U.S. through Activate Anywhere.

Activate exists to create a better future, for all. In service of this purpose, we are building a foundation of equity and inclusivity across our business, including our operations, our fellowship, our partnerships, and our brand.

Position Summary
We are looking for an experienced Executive Assistant to support our CEO, who is a fast-paced serial entrepreneur and energetic leader that values true partnership with his team and EA. The ideal candidate is a seasoned EA who sets high standards for themself and our organization. They take initiative, know how to help a team succeed, communicate clearly and constructively, can multitask with ease, and remain organized. And they know when, where, and how to manage up.

Primary Responsibilities

• Work with the CEO to distill and manage weekly, monthly, and quarterly commitments and priorities.

• Oversee the CEO’s day-to-day activities with a high level of professionalism and confidentiality, including management of email, contacts, and other technology systems.

• Manage CEO’s calendar, including scheduling internal and external meetings, and arranging and providing logistical support for CEO travel.

• Complete CEO’s administrative tasks, including preparation and submission of timesheets and expense reports.

• Support clear, efficient, and consistent communication between the CEO and Activate staff.

• Serve as the first point of contact for meeting requests and outside inquiries.

• Coordinate executive team meeting agendas and track resulting action items.

• Coordinate and manage logistics for board meetings, including tracking and developing board meeting materials and communicating with the board.

The Ideal Candidate ...

• Has a minimum of 4 years of experience supporting an executive, including work within a startup or similarly fast-paced, dynamic environment.

• Has excellent time-management skills and task/project management skills, including the ability to manage competing priorities.

• Has excellent written, verbal, and oral communication skills and superb attention to detail.

• Has excellent analytical and organizational skills, with demonstrated ability to make decisions quickly and independently.

• Has experience with relevant communication and collaboration tools (such as Slack, Zoom, Asana, Calendly, Notion, Trello, etc.), and databases (such as Airtable, Salesforce, etc.).

• Can work independently and excel in and contribute to a collegial and friendly working environment.

• Takes initiative, accepts direction/seeks guidance appropriately, and is thoughtful about when and how to engage others and escalate concerns/needs.

• Is flexible and excited by an administrative role in a fast-paced startup, with a team that also prioritizes balance and vacation time.

• Is aligned with our cultural values and committed to promoting diversity, equity, inclusion, and belonging.

About The Role
This is a full-time position with a competitive salary and a comprehensive suite of benefit offerings. This role includes approximately 5 percent travel for national events.

This position is open to remote work with a preference for placement in our Berkeley community.

Values
Activate’s culture is built around the following values:

• We put people first through mutual support, respect, and continuous improvement

• We live in trust, acting with authenticity, integrity, and a presumption of good intention 

• We appreciate experimentation, using data to improve, and accepting that failure and discomfort are necessary for growth

• We create value through connection and building community

• We are guided by intention and are purpose-driven to improve society

Activate Global, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, gender identity, national origin, veteran, or disability status. We will not tolerate discrimination or harassment based on any of these characteristics.