Timmons Group is currently seeking an experienced Administrative Assistant to join our Ellicott City, MD office location. The Administrative Assistant is a fast-paced support position for multiple groups that requires someone who can multi-task and organize well.Timmons Group is a values-based organization with a compelling and focused vision for explosive growth. The successful candidate will enjoy a tremendous opportunity to impact the culture and effectiveness of their group.Essential Duties and Responsibilities of a successful candidate include but are not limited to:<ul><li>Create unforgettable first impressions for clients, employees and anyone who visits our office</li><li>Provide unrivaled client support to our internal clients:<ul><li>Assist with meeting coordination, set up, and presentation prep</li><li>Prepare letters to clients and Letters of Agreement</li><li>Coordinate with governmental agencies regarding plan and permit processing</li><li>Prepare and process change orders</li><li>Assist in the preparation of proposals and contracts, as necessary</li><li>Prepare, proofread, format, copy and bind various job specifications and reports</li><li>Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers</li><li>Order office supplies and ensure proper inventory is maintained</li><li>Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)</li><li>Assist in events planning for firmwide employee events as well as group and client events</li><li>Manage shipping, receiving, local deliveries and pick ups</li><li>Oversee office organization, filing system and archiving processes</li><li>Work with other team members as a support service to accomplish daily tasks</li></ul></li></ul>Skills/Requirements of a successful candidate include but are not limited to:<ul><li>Must have excellent customer service, organizational, written and verbal communication skills </li><li>Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative</li><li>Must have an exceptional attention to detail and ability to problem solve</li><li>Must have in depth knowledge in all Microsoft office applications</li><li>Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events</li><li>High school diploma or equivalent</li><li>Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.</li><li>Meeting planning and/or event coordination experience is a plus</li></ul>

Timmons Group is an engineering &amp; technology firm specializing in civil, environmental, GIS, and surveying services to clients across the US. Recognized for over 30 years as one of Engineering News Record&rsquo;s (ENR) Top 500 Design Firms in the country, Timmons Group provides civil engineering, structural engineering, environmental, GIS/geospatial technology, landscape architecture, and surveying services to a diverse client base. Headquartered in Richmond, Virginia, Timmons Group has regional offices throughout the United States.

Administrative Assistant

Timmons Group is currently seeking an experienced Administrative Assistant to join our Ellicott City, MD&nbsp;office location. The Administrative Assistant is a fast-paced support position for multiple groups that requires someone who can multi-task and organize well.Timmons Group is a values-based organization with a compelling and focused vision for explosive growth. The successful candidate will enjoy a tremendous opportunity to impact the culture and effectiveness of their group.Essential Duties and Responsibilities of a successful candidate include but are not limited to:<ul><li>Create unforgettable first impressions for clients, employees and anyone who visits our office</li><li>Provide unrivaled client support to our internal clients:<ul><li>Assist with meeting coordination, set up, and presentation prep</li><li>Prepare letters to clients and Letters of Agreement</li><li>Coordinate with governmental agencies regarding plan and permit processing</li><li>Prepare and process change orders</li><li>Assist in the preparation of proposals and contracts, as necessary</li><li>Prepare, proofread, format, copy and bind various job specifications and reports</li><li>Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers</li><li>Order office supplies and ensure proper inventory is maintained</li><li>Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)</li><li>Assist in events planning for firmwide employee events as well as group and client events</li><li>Manage shipping, receiving, local deliveries and pick ups</li><li>Oversee office organization, filing system and archiving processes</li><li>Work with other team members as a support service to accomplish daily tasks</li></ul></li></ul>Skills/Requirements&nbsp;of a successful candidate include but are not limited to:<ul><li>Must have excellent customer service, organizational, written and verbal communication skills&nbsp;</li><li>Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative</li><li>Must have an exceptional attention to detail and ability to problem solve</li><li>Must have in depth knowledge in all Microsoft office applications</li><li>Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events</li><li>High school diploma or equivalent</li><li>Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.</li><li>Meeting planning and/or event coordination experience is a plus</li></ul>

Administrative Assistant

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Timmons Group

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