Purchase Ledger Clerk

We’re making zero carbon happen

We’re OVO Group, a big family of companies united by a single vision: to get to zero carbon, fast. 

We call this Plan Zero – and it shows how we’ll be fighting the climate crisis and transforming the way people use energy over the next decade. To do this, we need the sharpest minds. Are you up for the challenge?

Do great green things with OVO Energy

So much has changed since we launched in 2009.  Our goal remains the same though: make energy cheaper, greener, and simpler. Just as it was on day one.

Everyone belongs at OVO

Our aim is to build a diverse and inclusive movement: teams of brilliant people, with unique talents, skills, passions, and experiences. 

We encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can’t wait to meet you.

Where in the world of OVO will I be working?

This role is in the Accounting & Reporting team within Finance. The Finance Team’s objectives are:

● Get the Basics Right: Pursue opportunities to drive synergies, economies of scale and service delivery improvement through centralisation of common activities across the businesses. Drive better processes and governance to create a culture of personal responsibility over spend
● Drive Simplicity: Develop and implement a single Finance Operating Model to aid the simplification and harmonisation of activities and processes. Drive informed investment decisions, performance and capital allocations across the group
● Deliver Plan Zero: Create lean and effective organisations with renewed focus on talent investment to empower people considering development and career potential 

What will I be doing?

The role of an AP Clerk is to be the first point of contact when a query is raised to the Finance team or an automated process fails. This means responding within set timeframes to ensure a high standard of service to our stakeholders. A considerable amount of knowledge is required to perform this role effectively in terms of OVO’s systems and company structure, AP Automation, PO policy, Suppliers and industry specific terms and processes. They will use this knowledge to educate OVO’s stakeholders in terms of invoice submission and to investigate instances where our automated processes have fallen down to find a lasting resolution. The AP Clerk will also be expected to escalate urgent issues and take a proactive approach to recurring issues to ultimately ensure a high level of service and efficiency from the AP team as a whole.

In this role you will be responsible for:

• Accounts Payable
• Working the shared Finance inboxes (JIRA), responding to supplier queries and escalating urgent queries
• Ensuring supplier data is kept up to date and fixing gaps and assisting with the set up of new suppliers
• Completing regular supplier statement reconciliations for key suppliers
• Investigate aging and outstanding items
• Maximising the use and efficiency of AP automation - educating suppliers and buyers, consolidating invoices
• Working draft invoices to resolution
• Working with Treasury to get copies of missing invoices for them to clear from cash prepayments
• Minimising late payments
• Ensuring weekly KPIs are completed
• Completing monthly supplier reconciliations
• Flagging broken approval routes and approval route changes
• Ask Finance - responding to escalated internal queries to support the business
• Assisting with audit queries
• Answering the Accounts Payable telephone line
• Processing the Finance team Post

AP Automation

• Maintaining / creating automation rules
• Taking care of OSV support cases and raising them to OSV, to flag invoice processing errors

Accounts Receivable

• Raising sales invoices
• Creating customer accounts
• Continuous Improvement / Integration projects
• Assisting with Company consolidation projects
• Identifying areas for improvement and delivering projects
• Supporting buyers through tickets and drop in sessions
• Creating and updating process notes 

Is this the job for me?

This role requires a background which reflects some or all of the following elements:

• Accounts Payable function and processes
• Thorough approach to work with great interpersonal skills
• Comfortable working in a rapidly changing environment and who is comfortable proposing, justifying, initiating and implementing change
• A desire to continual seek out improvements in all areas of the role
• Working towards Certification in Accounting preferable (AAT, ACCA, CIMA etc)

You should be diligent with a preference for attention to detail, and be willing to dig and investigate at depth to resolve problems. You should also be team-oriented with a demonstrated track record in coaching.

Brilliant benefits for a world-changing team

Our people are at the heart of Plan Zero. That’s why we offer plenty of green benefits and progressive policies to make you feel at home.

For starters, you’ll get 34 days of holiday (including bank holidays).

Then there’s Flex Pay. It’s an extra 9% of your salary on top of your core pay to use as you like. You can take it as cash, add to your pension, or choose to spend it on a huge range of flex benefits.

Here’s a taster of what’s on offer:

For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more

For your wellbeing
With gym membership, gadget, travel and cyber insurance, workplace ISA, will writing services, DNA testing, dental insurance, and more

For your lifestyle
With extra holiday buying, discount dining, culture cards, tech loans, and supporting your favourite charities with give-as-you-earn donations

For your home 
Get up to £300 off any OVO Energy plan (when you pay by Direct Debit), plus personal carbon offsetting and great discounts on smart thermostats and EV chargers

For your commute
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans 

Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

Oh, and one last thing...

We’d be thrilled if you tick off all our boxes yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!