Office Manager

Brilliant Planet has an exciting opening for an Office Manager. You will initially serve as a generalist, including as an EA to the CEO and Chief Scientist and perform office management duties. After one year you will have the opportunity to specialise as either an EA to one individual or as an Office Manager, according to your preferences and capabilities.

Responsibilities include:

Executive Assistant:

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Manage expense submissions

Office Management:

• Procurement of office supplies
• Organizing tradesmen for minor maintenance jobs
• Liaise with landlords on day-to-day issues

General:

• Greeting guests
• Operating the company’s telephone switchboard

Requirements

• Ideally a Bachelors degree or other tertiary education
• Minimum 2 years’ experience as an executive assistant or similar role
• Exceptionally well organized and good attention to detail
• Excellent communication skills, including native English language
• Confident user of standard computer applications and can quickly adapt to new online systems

Benefits

At Brilliant Planet we provide a benefits scheme that is customized to each employee’s evolving needs and priorities. You will be invited to select a portfolio of benefits from, for example:

• Private medical insurance (individual or family)
• Gym, pool & exercise class membership
• Professional development / training
• Duvet days
• Work-from-home equipment allowance

We also offer all staff:

• Enhanced parental leave
• The ability to buy additional leave
• 24/365 confidential counselling services (work and personal)
• A number of wellbeing resources
• A cycle-to-work scheme