Accounts Payable Coordinator

RMI is seeking an Accounts Payable Coordinator who will serve a key support role on the Accounting team and across the organization. Reporting to the Assistant Controller and working closely with other RMI staff, you will be responsible for ensuring the accurate and timely processing of vendor bills and employee expense reports. The ideal candidate is detail oriented with the ability to multi-task and work independently as well as in a team environment.

We highly encourage individuals of underrepresented groups to apply! 

Responsibilities

• Process vendor bills. Ensure required supporting documentation has been obtained including an active contract when necessary, proper authorization of payment, and coding of the expense
• Ensure all vendor bills have proper documentation and receipts attached to the transaction record
• Process payments via check, ACH, and wire. Ensure payment process follows financial policies and procedures
• Review incoming employee expense reports. Check all receipts and accompanying detail, ensure account coding is accurate and verify expense reports adhere to the travel & expense policy
• Research and resolve vendor bill and employee expense report discrepancies and issues
• Maintain vendor database and files. Request and verify W-9 and contract documentation
• Correspond with vendors and respond to inquiries
• Work in partnership with project management staff to troubleshoot any issues with vendor bill submission in project management software
• Maintains financial security by following internal accounting controls
• Perform the appropriate month-end accounts payable processes including reconciliation of related G/L accounts
• Assists with annual 1099 processing
• Assist with bank deposits
• Provide back up support for accounting staff

Qualifications 

• Experience in a transaction processing role (either Accounts Payable or Accounts Receivable) preferred
• Detail and service oriented with excellent verbal, written and interpersonal skills
• Flexible and able to work in a fast-paced environment
• Proficiency with Microsoft Office applications, especially Excel and Word
• Workday experience preferred

Location

We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado. This role can be located from anywhere in the continental United States. 

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies. 

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process. 

Important Note: As a U.S. federal contractor, RMI must comply with requirements outlined in Executive Order Ensuring Adequate COVID Safety Protocols for Federal Contractors. This Executive Order requires that all federal contractors and subcontractors mandate and verify that all U.S. based employees are fully vaccinated against COVID-19. If you are based in the U.S., you will be required to provide proof of full vaccination status as a condition of employment. You may request accommodation for medical or religious reasons. If you are based outside of the U.S., this requirement does not apply.  

Compensation

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new Coordinators join at the minimum to mid hourly pay range of $22.60- $25.96. You would also have an additional 5% bonus target!   

Benefits

We offer a comprehensive benefits package adjusted to regional norms, including (for U.S. employment): 

• Medical, dental, vision insurance  
• 403b retirement options (up to 5% match immediately)   
• Life, AD&D, short-term and long-term disability
• Professional and personal development (including LinkedIn Learning access)   
• Generous paid time off  
• Parental leave   
• Work from home and commuter allowance

Increasing the diversity of thought, perspectives, ideas and opinions within RMI is a critical change element supporting our long-term sustainability and mission to build a clean, prosperous, and secure energy future.     

We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment or other social identities—is critical to the success of each RMIer and collectively as an organization. This ensures that we:   

• Have the different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.   
• Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported and valued.   
• Effectively connect, communicate and build long-lasting relationships with decision makers, stakeholders and constituents within diverse communities.   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About RMI  

RMI is an independent nonprofit founded in 1982 that transforms global energy systems through market-driven solutions to align with a 1.5°C future and secure a clean, prosperous, zero-carbon future for all. We work in the world’s most critical geographies and engage businesses, policymakers, communities, and NGOs to identify and scale energy system interventions that will cut greenhouse gas emissions at least 50 percent by 2030. RMI has offices in Basalt and Boulder, Colorado; New York City; Oakland, California; Washington, D.C.; and Beijing.

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