Subgrant Specialist

Subgrant Specialist  

Do you have experience with subgrant administration and subrecipient management? Do you have experience implementing and managing new procedures within an international organization? Are you able to multitask on several projects simultaneously with exceptional organizational skills? If so, then join our growing team at RMI!  

RMI is seeking a Subgrant Specialist who will play a key role in supporting and managing RMI’s subrecipients. Reporting to the Compliance Manager and working closely with the Subgrant Lead, you will provide day-to-day oversight of subrecipients, including but not limited to monitoring, training, and evaluating subrecipients.     

We highly encourage individuals of underrepresented groups to apply! 

Key Responsibilities  

Pre-award Activities  

• Work with the Subgrant Lead to administer and review the pre-award due diligence assessment which analyzes the organizational capacity of potential partners (subrecipients) 
• Administer and review subrecipient budgets, budget justifications, indirect cost rates, fringe benefits, and more, to ensure compliance with the funder’s requirements 
• Support the Subgrant Lead with all anti-terrorism, anti-money laundering, and department compliance checks of potential partners and ensure accurate tracking of all such requests  

Monitoring and Evaluating Subrecipients  

• Along with the Subgrant Lead, design, maintain, and manage a subgrant and subrecipient database  
• Hold kick-off meetings with subrecipients after a fully executed agreement is in place to discuss key terms and conditions, reporting requirements, and more 
• Provide training and capacity building activities to subrecipients, as needed 
• Track subrecipient financial and programmatic reporting, ensuring  timely receipt of these reports from subrecipients  
• Conduct timely internal monitoring, review, and approval of all subrecipient reporting, liaising with program staff and/or accounting when needed  
• As necessary, review and communicate annual (or more often if required) subgrant work plans and budgets for consistency with overall program goals and objectives, aligning with funder technical and spending requirements, feasibility, and cost-effectiveness 
• Support the Subgrant Lead with analysis and metrics of current and closed subgrants, e.g., spending patterns, outstanding reports  
• Work with Subgrant Lead, program staff and subrecipients on subgrant close out, e.g., documentation, distribution of inventory, retention of intellectual property, audit, etc.  

 Other / miscellaneous  

• Along with the Subgrant Lead, help manage the subgrants email inbox 
• Draft memos and guidance documents and act as a resource to RMI staff for all compliance-related issues pertaining to subrecipients 
• Ensure subrecipient documentation is up to date in RMI’s systems, as required 
• Additional responsibilities, as required   

Minimum Qualifications  

• Bachelor's degree in business, finance or accounting, or an equivalent combination of education and experience  
• Minimum of 3 years progressive work experience in grant/contract administration with at least two years working on subgrant administration  
• Experience with implementing and managing subrecipient processes and procedures within an international organization 
• Exceptional organization skills and the ability to multitask on several projects simultaneously  
• Excellent written and verbal communication skills  
• Exceptional interpersonal skills and rapport building  
• Proficiency in Microsoft Office  

Additional Qualifications  

• Experience with Salesforce and grant management software  
• A passion to drive change and further define a new centralized role at RMI 
• Willingness to work virtually or in an office setting   

Location       

We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado.    

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.   

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.   

Important Note: As a U.S. federal contractor, RMI must comply with requirements outlined in Executive Order Ensuring Adequate COVID Safety Protocols for Federal Contractors. This Executive Order requires that all federal contractors and subcontractors mandate and verify that all U.S. based employees are fully vaccinated against COVID-19. If you are based in the U.S., you will be required to provide proof of full vaccination status as a condition of employment. You may request accommodation for medical or religious reasons. If you are based outside of the U.S., this requirement does not apply.  

Compensation   

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new Subgrant Specialists based in the U.S. join at the minimum to mid-salary range of $57,000- $67,000. You would also have an additional 5% bonus target!      

Benefits  

We offer a comprehensive benefits package adjusted to regional norms, including (for U.S. employment):  

• Medical, dental, vision insurance
• 403b retirement options (up to 5% match immediately)
• Life, AD&D, short-term and long-term disability
• Professional and personal development (including LinkedIn Learning access)
• Generous paid time off 
• Parental leave 
• Work from home and commuter allowance  

Diversity         

Increasing the diversity of thought, perspectives, ideas, and opinions within RMI is a critical change element supporting our long-term sustainability and mission to build a clean, prosperous, and secure energy future.       

We strive for a level of diversity that reflects the communities we serve. Achieving this—regardless of ability, race, ethnicity, ancestry, age, gender, sexual orientation, religion, veteran status, socioeconomic class, educational attainment, or other social identities—is critical to the success of each RMIer and collectively as an organization. This ensures that we:       

• Have the different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.       
• Strive for a culture of inclusion and belonging by treating others with dignity, respect and appreciation enabling them to feel welcomed, supported and valued.       
• Effectively connect, communicate, and build long-lasting relationships with decision makers, stakeholders and constituents within diverse communities.       

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.          

About RMI  

RMI is an independent nonprofit founded in 1982 that transforms global energy systems through market-driven solutions to align with a 1.5°C future and secure a clean, prosperous, zero-carbon future for all. We work in the world’s most critical geographies and engage businesses, policymakers, communities, and NGOs to identify and scale energy system interventions that will cut greenhouse gas emissions at least 50 percent by 2030. RMI has offices in Basalt and Boulder, Colorado; New York City; Oakland, California; Washington, D.C.; and Beijing.  

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