About Us

The People Operations team at WeaveGrid is looking for a Workplace Specialist to join our rapidly growing team in our new San Francisco office! The person in this role will oversee office functions while going the extra mile to create a positive and welcoming environment for all visitors and team members. Responsibilities would include greeting clients and guests, coordinating vendors, stocking inventory, office upkeep, and event planning. This is an exciting opportunity to join our team as a valued member and thrive in a fast-paced environment.

About the job

Responsibilities

• Oversee all operational and organizational functions of the office, including:
• Supplies inventory
• Common area scheduling 
• Gatekeeping phones and directing visitors 
• Office budget management
• Greet and register all visitors in a professional and friendly manner
• Serve as point of contact with building management as well as vendors that provide services to the office
• Assist with planning company holiday events as well as events held at the office (happy hours, summit meetings, lunch and learns)
• Manage the A/V system and set up equipment for events like the weekly All Hands
• Manage the weekly office lunch program
• Maintain kitchen and restock supplies
• Provide the highest level of customer service and respond to all guest inquiries
• Maintain and manage the conference rooms with necessary equipment and proper upkeep
• Manage all incoming mail, packages, freights, and distribute appropriately (requires some physical lifting/carrying)
• Performs other related duties as assigned

About you

• 5-6 years of experience in office management or relevant position, ideally in a fast-paced startup environment
• Experience in G-Suite, Slack, Envoy, and office-related software
• Detail-oriented and a self-starter with exceptional prioritization and organizational skills
• The ability to lift files or other objects (30+ lbs)
• You want to apply your talents to meaningfully address climate change.
• Proven ability to work in a fast-paced environment with dynamic deadlines
• Excellent verbal and written communication skills, ability to prepare clear and concise client-ready documents
• Ability to be present in the office 5 days per week

About the process

• Apply, and send us your resume/CV (we’ll do our best to reply within a week)
• Interview with the People Operations team and core colleagues who will interface often with this position
• Final interview with the Co-founders