Office Manager

About Us All across the world, from the azure pools of Turkey and Oman to the travertine terraces of Yellowstone, our planet quietly pulls carbon dioxide from the air and turns it to stone. For eons, Earth has relied on this process to balance its carbon cycle. What if it could be harnessed? What if we could do it faster, in larger quantities, and at a low enough cost to make it an effective tool in the fight against climate change? 
At Heirloom, we are turning that into reality. We use the natural carbon capture properties of abundant minerals to pull CO2 from the air, and store it permanently underground. We come to work every day to slow climate change, and are united behind a single, common goal - to remove 1 billion tons of CO2 from the sky by 2035, and to not stop before we get there.  
We bring together the precise recipe of science, technology, know-how, and strategy necessary to make low cost, high quality carbon removal a reality. If we’re successful, we will directly mitigate climate change, build a world we can proudly hand over to our children and grandchildren, and catalyze an industry that will rival the largest the world has ever seen. If you want to change the planet, come join us. 
Our Commitment to Diversity, Equity, and Inclusion Heirloom is committed to diversity and building an equitable and inclusive environment for people of all backgrounds and experiences.  We believe wholeheartedly that building a diverse company is critical to Heirloom’s success.  We especially encourage members of traditionally underrepresented communities to apply, including women, people of color, LGBTQ+ people, veterans, and people with disabilities.
The RoleHeirloom is looking for an Office Manager who is ready to have impact on day one to become the go-to person for all office management operations. The ideal candidate will have the ability to work cross-functionally between various departments to help keep Heirloom’s HQ running smoothly, be willing to wear many hats, and have excellent time management skills.  You will play an integral role in shaping Heirloom’s culture as the company grows, ensuring that we have a strong foundation in place that prioritizes diversity, equity and inclusion and reflects our core principles--radical honesty, persistent optimist, and maximizing learning rate.

What you will do

• Manage all office operations for Heirloom’s HQ in San Francisco while helping to create a connected experience for remote employees
• Support team members throughout the workday, ensuring colleagues have material resources and a comfortable environment in which to do their best work
• Accept package deliveries, greet visitors and provide support with visitor-related logistics
• Maintain a fully stocked kitchen, office supplies, and PPE 
• Tidy office daily, including ensuring trash, recycling and compost bins are emptiedOversee task rabbits or other third parties to hang/mount items around the office and assemble furniture
• Oversee aspects of purchasing process and collaborate with team and external accountant on aspects of invoicing and payments process.
• Work with the leadership team on initiatives to embed our core values of Radical Honesty, Persistent Optimism, and Maximizing Learning Rate into our culture 
• Collaborate with People and G&A team members to plan team offsites and team-building events
• Assist People Ops Manager with various tasks including employee onboarding

What you will bring

• 3-5 years of experience in an Office Manager role (or comparable experience)
• You are incredibly organized, with superb attention to detail and a strong ability to execute
• You are excellent with time management and able to quickly shift tasks and priorities as needed
• You have a knack for working across various roles and teams in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient
• You communicate, perform, and react well under pressure or ambiguity
• You enjoy optimizing processes to make them more efficient
• You are adept at handling sensitive information and situations with care and confidence
• You are able to anticipate and respond to the needs of others before they arise
• You thrive in a culture that prioritizes diversity, and values honesty, integrity, and authenticity
• You have experience with administrative work and vendor communications, ideally in the areas of purchasing, bill pay or accounting
• You have the ability to work onsite in the Bay Area. We are not currently considering remote candidates.

You don’t have to have every listed requirement and skill to be a great fit - you may even teach us something about what we should be looking for! If you are passionate about this opportunity and think you have the skills to succeed, please apply!

Bonus Points

• You have experience in a high-growth technology startup

Our Principles

• Radical Honesty means we are open, transparent, and inclusive in everything we do. We aren't scared to challenge each other, but bring clear motives and our best intentions when we do.
• Persistent Optimism means we carry an infinite amount of optimistic energy with us on our journey, constantly chipping away at what may seem insurmountable.
• Continual Discovery means we maximize our learning rate.  Compounding knowledge is our key to victory - we continuously hone our crafts, seek the fastest paths to new learning, and are quick to absorb new knowledge.

Why you should join Heirloom

• We are solving the engineering problem of our generation.  Climate change is an existential threat, and we need as many of the world’s motivated minds as possible to help. There is no greater challenge or opportunity than fighting climate change. 
• We have done this before. We have done this before.  We’re engineers, scientists, and concerned humans from a variety of backgrounds and experiences who are pooling our knowledge and skills to collectively build a more equitable, prosperous future for all.
• We are a united, resilient, and optimistic bunch.  We are all here for the same reason - to slow climate change. We recognize the magnitude of the challenge ahead of us, and believe we can solve it. We can see a hopeful future where we eventually reverse climate change. It won’t be easy, but we won’t quit.
• We are backed by the best climate partners in the world.  We’re well funded by investors from Breakthrough Energy Ventures, Ahren Innovation Capital, Carbon Direct, Microsoft, Lowercarbon Capital, ARPA-e and the National Science Foundation. Our early customers include Stripe, Shopify, and Klarna, and we’re building durable partnerships that enable us to tackle this decades-long problem.

Perks and Benefits

• Covered health, dental and vision.  Health, dental and vision insurance covered by Heirloom.
• Generous parental leave.  16 weeks paid leave for all Heirloom employees, regardless of primary/secondary caregiver status.
• Generous stock options
• Flexible time off.  Unlimited PTO for exempt (salaried) employees & 80 hours for full time non-exempt (hourly)  employees.
• Stay healthy.  Monthly health and wellness reimbursement.
• Learn on the job.  Robust annual education and conference budget, including airfare and hotel costs.

Please note: while we appreciate all applicants, only those chosen for an interview will be contacted by our team.