Payroll Superuser

We’re making zero carbon happen

We’re OVO Group, a big family of companies united by a single vision: to get to zero carbon, fast. 

We call this Plan Zero – and it shows how we’ll be fighting the climate crisis and transforming the way people use energy over the next decade. To do this, we need the sharpest minds. Are you up for the challenge?

Do great green things with OVO Energy

So much has changed since we launched in 2009.  Our goal remains the same though: make energy cheaper, greener, and simpler. Just as it was on day one.

Everyone belongs at OVO

Our aim is to build a diverse and inclusive movement: teams of brilliant people, with unique talents, skills, passions, and experiences. 

We encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can’t wait to meet you.

Where in the world of OVO will I be working?

This role will be a key member of the Payroll team, and will report directly to the Senior Payroll Manager. This is an essential role within the payroll team to support the Payroll team to pay our people accurately and on time. 

There are many executive stakeholders and customers of the payroll team’s data and processes, including; Head of People Operations, Head of Benefits and Reward, Workday HCM Principal Architect, Workday Payroll Analyst, Senior HCM Analyst, Integrations Lead, external consultants and Tax Team.

What will I be doing?

You will lead and project manage the deployment of payroll changes to the Workday tenant.  You will define test plans, create scripts and execute all levels of testing from user acceptance testing to regression tests.  You will develop process documentation detailing implemented changes and provide training to the Payroll, People and Reward teams when required.  

Key responsibilities include: 

• Deployment of payroll changes to the Workday tenant inline with compliance with statutory legislation, the Joint Agreement and Ovo terms and conditions.  Deployment activities include: Routine patch updates, scheduled projects and all Jira tickets going into production tenant through the Workday Finance Jira Board
• Testing of absence plans, time tracking, reporting that all feed into the Workday Payroll module
• Scope of testing includes test plan, scripts and execution of unit, end to end, parallel run, smoke and regression test phases
• Liaising with key stakeholders to ensure all touch points are covered
• Create, validate and upload test data via EIB 
• Produce payroll output files to include validated and analysed results
• Document/update payroll processes and guides inline with new Workday configuration
• Train and provide guidance on best practices regarding payroll processing, being the first line support to the payroll team
• Review and refine payroll process mapping, suggesting and implementing improvement to increase accuracy and efficiency
• Report and analysis queries post deployment.  Support and implement fixes in a timely manner
• Supervising test staff during project phases as required
• Support the payroll team with the end to end payroll which includes but is not limited to: 
• Ensure payroll variations are all up to date to include additions, deductions and any variable pay issues that arise.
• Collate and process all overtime hours
• Assist with the monthly pension and workplace benefits processes
• Resolve payroll queries within the SLAs set
• Issuing of all leaver payslips and P45s
• Administration of statutory leave (SAP, SPP, SMP, SSP, SHPP)
• Processing all incoming HMRC notifications
• Responsible for post payroll reporting
• Assist with the processing and distribution of P11D and P60s.

Is this the job for me?

• Comfortable working in a rapidly changing environment and someone who is comfortable proposing, justifying, initiating and implementing change 
• Strong team player, recognising the needs of all stakeholders and ensuring outcomes maximise value and impact across the enterprise, 
• Have the ability to problem solve complex issues, by using your experience and analytical skills
• You should be diligent with a preference for attention to detail, and be willing to investigate at depth to resolve problems
• You will have excellent communication skills in order to explain complex issues to your key stakeholders and train the relevant departments
• Ability to mentor less experienced team members and lead by example in both technical and non-technical aspects of the job

Ideally you will have:

• At least 5 years payroll experience
• A comprehensive knowledge of payroll legislation
• Ability to design and implement key processes
• A team player who thrives in a challenging environment
• Minimum of 3 years testing experience

Brilliant benefits for a world-changing team

Our people are at the heart of Plan Zero. That’s why we offer plenty of green benefits and progressive policies to make you feel at home.

For starters, you’ll get 34 days of holiday (including bank holidays).

Then there’s Flex Pay. It’s an extra 9% of your salary on top of your core pay to use as you like. You can take it as cash, add to your pension, or choose to spend it on a huge range of flex benefits.

Here’s a taster of what’s on offer:

For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more

For your wellbeing
With gym membership, gadget, travel and cyber insurance, workplace ISA, will writing services, DNA testing, dental insurance, and more

For your lifestyle
With extra holiday buying, discount dining, culture cards, tech loans, and supporting your favourite charities with give-as-you-earn donations

For your home 
Get up to £300 off any OVO Energy plan (when you pay by Direct Debit), plus personal carbon offsetting and great discounts on smart thermostats and EV chargers

For your commute
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans 

Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

Oh, and one last thing...

We’d be thrilled if you tick off all our boxes yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!