Executive Assistant

Project Canary is a growth-stage, SaaS and certification company combatting climate-change from an incredible vantage point that can impact oil & gas, utilities, landfills, and ag. We are a Public Benefit Corp (B-Corp rating score 107) that helps monitor and mitigate emissions in the ESG landscape favored by communities and investors alike through independent data tied to carbon and environmental footprints.

Project Canary’s mission is to make net-zero a reality by quantifying climate change and putting actionable insights into the hands of the energy sector. Our diverse and inclusive team of operators, scientists, engineers, and sales leaders know how to network, hustle, and are change-makers by design. We ingest data from various sources, including our own proprietary environmental sensors/hardware, to calculate carbon emissions from different facilities in real-time displayed on a SaaS dashboard. The resulting independent, trusted data can inform the procurement of offsets in real-time using microtransactions, formulate a data driven ESG strategy that investors now demand, improve operations by identifying problem areas in minutes, and bolster customer engagement through radical supply chain transparency.

Initially, we are focused on the energy industry. With thousands of energy assets analyzed and hundreds of environmental and air quality sensors currently deployed, Project Canary is positioned better than anyone to provide empirical ESG data—and we have the ARR and growing pains to prove it.

Project Canary’s success is attributed to the motivation, skill, and teamwork of everyone. The team understands the importance of maintaining a culture where relationships are valued, feedback is crucial, and trust in each other and our products/services is paramount. If you enjoy a growth-stage environment, mission-driven work, we want to hear from you.

The Executive Assistant (C-Suite) reports to the Chief of Staff. They are primarily responsible for coordination of CEO and Chief of Staff calendars, travel arrangements, and meetings & events logistics.

This is a full-time position based out of our Denver office.

Job Responsibilities:

• Culture ambassador who cares deeply about Project Canary’s vision and mission, and embodies the spirit internally with teammates and externally with guests
• Calendar Management for CEO and Chief of Staff - Manage complex and ever-changing scheduling, both internal and external, across global timezones, utilizing Outlook and other applicable tools
• Build cadence and schedule all internal 1:1s and team meetings led by CEO and Chief of Staff
• Send meeting confirmations prior to scheduled external meetings
• Time block follow-up for all external meetings
• Track unanswered meeting requests until closure
• Coordinate collection of any needed external meeting research/notes and populate to calendar notes
• Manage in-person meeting logistics for the CEO and Chief of Staff, including room scheduling, communications regarding building access, restaurant reservations, etc.
• Travel Logistics including flights, hotels, ground transportation and update on calendar(s) as necessary
• Provide coordination and management of events led by CEO and Chief of Staff
• Manage CEO and Chief of Staff monthly expense reporting utilizing Airbaseo
• Complete ad hoc administrative tasks for CEO and Chief of Staff as needed

Requirements

Competencies

• Highly resourceful and self-driven, with the ability to self-manage and self-execute
• Ability to partner and lead through influence
• Adept at building and maintaining impactful relationships across multiple levels and functions of an organization with the ability to navigate and provide guidance during seasons of change
• Critical thinker, exercising good judgment and decision making in a variety of situations
• strong written and verbal communication
• exemplary administrative and organizational skills
• adaptability required to maintain a realistic balance among multiple priorities and sometimes challenging and complex situations
• Analytical and process oriented, always looking for ways to build structures and improve organizational systems and processes
• Ability to exercise high levels of discretion with confidential matters
• Proficiency with a wide range of technical platforms and tools (e.g., Outlook, MS Office, online calendaring, virtual meeting platforms, Slack, etc.)
• Level-headedness in managing the ups and downs of business cycles with emphasis in team collaboration rather than creating silos

Qualifications:

• Minimum of 3 years’ experience as an Executive Assistant, supporting C-Suite and/or Senior Executives in a fast-paced, hyper-growth environment
• Must reside near the Denver area (hybrid schedule available)
• Prior experience with early-stage startups highly preferred but not required
• Bachelor’s degree preferred but not required
• Minimum 1 year of experience in event coordination or management

Benefits

• Full coverage of health, dental, and vision insurance (low deductibles)
• 401K company match (no vesting period)
• Stock options
• Student loan assistance
• Unlimited PTO (minimum rule of taking at least 3 weeks off in a year)
• Company sponsored wellness days (Fall hike, ski/snowboard days and more)
• 12 weeks of fully paid parental leave (gender neutral) including adoptions
• Flex Choice monthly stipend – choice between parking/public transportation, wellness assistance, or a combo
• Salary range: $60,000 - $85,000 annual base
• Hybrid & Flexible work environment - Must reside near Denver, CO

Project Canary provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.