Executive Assistant

  • CleanCapital, LLC
  • Remote
  • Sep 22, 2022
Full time role Office Administration

Job Description

Who We Are

CleanCapital is a diversified clean energy investment platform. We deploy a unique approach—underpinned by industry-leading technology—to make attractive investments in distributed generation solar and energy storage. In just over four years, CleanCapital has become one of the leading owner-operators of commercial & industrial (C&I) solar in the U.S. CleanCapital was founded in 2015 and is headquartered in New York City.

What We Offer

  • Opportunity to join a top-notch, collaborative team of professionals
  • Unlimited PTO and generous holiday calendar
  • 100% paid for  benefits plus 401k matching program
  • Competitive Salary 
  • Fantastic team environment and collaborative culture

Our Commitment to Diversity

CleanCapital is committed to fostering a diverse and equitable workforce reflective of our community while also valuing each persons’ unique perspective, skills, and experiences. CleanCapital does not discriminate against any individual’s race, religion, sexual orientation, gender identity, age or nationality and is committed to promoting a more just and inclusive world through intentional policies and actions. 

Covid Vaccination Policy

At CleanCapital, we value and prioritize a safe work environment and require all employees who will be physically entering any CleanCapital office to show proof of COVID-19 vaccination. Individuals with medical issues or religious beliefs or practices that prevent them from getting the vaccine may request an exemption from the vaccine requirement. Employee’s will be expected to attend 2+ in person team meetings on an annual basis. 

Position Summary

The Executive Assistant will manage the day-to-day affairs of the company’s headquarters in New York City, working side-by-side with all business stakeholders and providing support to the C Suite executives. The position will report to the General Counsel. The EA will be expected to maintain complete confidentiality when handling sensitive and non-routine information. This position will be required to be in the NYC Offices in Midtown Manhattan, Monday thru Thursday, 9am-5pm, Fridays on an as needed basis. 

Core Responsibilities 

  • Provide professional administrative support to our Executive Team (4-6 executives), including processing expenses, meeting planning/preparation, booking travel and accommodations, and other support as needed.
  • Perform secretarial duties for the Executive Team, including typing routine correspondence and other documents; scheduling appointments and reservations; maintaining files of the organization; light personal tasks.
  • Prepare signature pages and coordinate contract execution.
  • Oversee contract lifecycle management for the legal team.
  • Coordinate travel itineraries; book travel, conference passes, and other accommodations.
  • Manage corporate governance documents and coordinate with third party agencies.
  • Book group travel for company events.
  • Scout locations for and support company events, e.g. team meetings, retreats, and holiday parties.
  • Act as the point person for maintenance, mailing, shipping, office supplies, pantry supplies, service providers, and errands.
  • Partner with HR to maintain and implement office policies as necessary.
  • Maintain the appearance of common areas and meeting spaces.
  • Coordinate with IT on all office equipment.
  • Provide general support to visitors.
  • Answer calls and direct messages to appropriate team members.
  • Other duties as assigned
  • Some travel may be required 

Education Requirements

  • Associates degree 

Technical Skills and Experience

  • 4+ years of experience as an Executive Assistant, including handling a wide range of administrative and executive support-related tasks independently and autonomously
  • Strong computer skills, with an emphasis in MS Word, Excel, and PowerPoint.
  • Experience with G-Suite technologies, Slack and Zoom required
  • Experience with monday.com, Dropbox, Salesforce, and Ironclad a plus but not required 

Psychosocial Skills /Human Skills/Behavioral Skills

  • Strong organizational skills with particular attention to detail and ability to manage multiple tasks.
  • Strong problem solving skills and the ability to solve issues independently
  • Excellent communication skills with the ability to interact professionally with partners and staff.
  • Ability to multi-task and manage multiple workload priorities; work well with tight deadlines; and maintain a high aptitude for detailed work.
  • Energetic professional who doesn't mind wearing multiple hats. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical demands of this job require an individual to be able to work at a computer for most of the day, be able to participate in conference calls and travel to team retreats on a time-to-time basis. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Conditions

If working remotely, your work environment is what you make of it, however CleanCapital encourages everyone to have a dedicated workspace that, for the most part, can be free of distractions. If working in one of our Corporate Offices, the work environment is usually quiet (normal city traffic noises are common), a blend of artificial and natural light, temperate and generally supports a collaborative work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity Statement

CleanCapital provides equal employment opportunities to all employees and applicants in all company facilities without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws.

Organization Type

Project

Organization Size

11-50

Sectors

Capital

Network:

New Energy Network