Office Manager (Part-Time)

Are you ready to fight climate change? We just raised a $30 million Series B from Coatue (early backer of Apple, Tesla, and Rivian) and actor Robert Downey Jr (aka Iron Man). Did you know buildings contribute to over 40% of the global carbon emissions? Our web-based SaaS toolset, helps design teams rapidly decarbonate the building design process by automating energy, daylight, glare, cost, and more with machine learning. Last year we offset enough carbon to save 171,000 lives and 5x more carbon than Tesla. Join our fast-growing team to help save the planet!

Who You Are: Someone who is seeking to use their office management and executive assistant skills in a way that positively impacts environmental change.

Who We Are: We're willing to rethink everything to get buildings to net-zero carbon. We think differently and holistically about the architecture, engineering, and construction space. We use science, care about others, and speak the truth about climate action.

Essential Duties:

• Manage professional and personal scheduling for CEO, CTO and CPO, including managing agendas, scheduling appointments, emails, calls, meetings and events, travel arrangements, mailing and shipping packages, client management and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Coordinate internal and external resources and cultivate relationships with vendors.
• Oversee the day-to-day activities of the office as the main point of contact, keeping management informed of performance with routine and requested reporting
• Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate deliveries as needed.
• Maintain office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, and overseeing supplies and equipment.
• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested.
• Ensure peak organizational operations and provide preventative measures by identifying issues.
• Collaborate with HR and/or leadership to design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Maintaining and or tracking our facilities budget.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications and plan events, both internally and offsite.
  
  

Must Haves:

• Bachelor’s degree in business administration, communications, or 2 years of experience in an administrative/office management role.
• Strong time-management and people skills, flexibility, and multitasking ability.
• Advanced computer skills and experience with online platforms.
• Proficiency in Microsoft Office, with an aptitude to learn new software and systems.
• Experience developing internal systems and processes.
• Strong problem-solving skills, analytical abilities, and exceptional attention to detail.

What’s In It for You:

1. 100% Employer Paid Health insurance
2. Vision and Dental benefits
3. Employer-paid public transit pass and biking stipend
4. Competitive Pay
5. Work-Life Balance
6. Onsite Gym membership 
7. Hybrid Work 
8. Paid time off and holidays
9. Snacks, beer, team events 

Cove.tool is proud to recruit and hire talented people from a wide variety of backgrounds and experiences. We do not discriminate on the basis of race, color, national origin, gender, religion, sex (including pregnancy, sexual orientation, gender identity or transgender status), age, or disability.